Junior Buyer

One Floral Group; Jordan Station; On-site; CAD 50,000 - 70,000; Full time

Job summary

A floral products supplier in Ontario is seeking a Purchasing Agent to manage procurement processes. The successful candidate will have over 3 years of experience in purchasing and vendor management, proficiency in MS Excel, and strong interpersonal skills. Responsibilities include accurate processing of purchase orders, sourcing suppliers, and maintaining inventory levels. This role offers a standard Monday to Friday schedule with competitive benefits.

Benefits

Extended health benefits

Vacation of 2 weeks

Life insurance and RRSP benefits

Qualifications

• Minimum of 3 years of purchasing experience required.
• Strong negotiation skills needed for pricing and supplier management.
• Proficiency in MS Office, especially Excel.

Responsibilities

• Process purchase orders for materials efficiently.
• Source quotations and prepare purchase orders.
• Monitor and report inventory levels.

Skills

Purchasing experience

Interpersonal skills

Microsoft Excel proficiency

Vendor management

Project management

Education

3 years of purchasing experience

Tools

Microsoft Dynamics

ERP systems

Job description

One Floral Group is a wholesale flower producer that provides tailored floral solutions to retail customers throughout North America and is one of the fastest growing producers of floral products. Our business has over four million square feet of growing and production space in more than six facilities in three different climate zones. We have the ability to grow and build a variety of products, including potted plants and planters, outdoor lawn and garden plants, and vegetable propagation in the best conditions.

Under the supervision of the Purchasing Manager, the ideal candidate will ensure the effective sourcing, procurement, acquisition, and timely delivery of quality products in a highly efficient and productive manner. This individual will demonstrate a proactive work ethic, strategic thinking, and strong relationship-building skills. Success in this role requires expert interpersonal abilities, resourcefulness, and the capability to work effectively within cross-functional teams. The ideal candidate will also excel at multitasking and time management, maintain a high level of attention to detail, and be proficient in Microsoft Excel and ERP systems.

Core competencies required:

• Minimum of 3 years of purchasing experience
• Raw materials and packaging experience strongly preferred
• Experience in supply chain and vendor management
• Proficiency in MS Office (Word, Excel, and PowerPoint). Experience in Microsoft Dynamics or Business Central is a plus
• Ability to effectively manage timelines to ensure delivery of objectives
• Ability to effectively communicate ideas and actions to those at all levels of the organization
• Ability to adapt positively to a fast paced, challenging and constantly changing work environment
• Strong team player with self-discipline and motivation to work independently
• Strong organizational, planning and strategic execution skills
• High level of attention to detail

Primary Responsibilities

• Accurately process purchase orders (POs) for raw materials and plant materials, ensuring timely and efficient procurement. Place orders and manage items.
• Source and obtain price quotations from catalogues and suppliers and prepare purchase orders.
• Calculate cost of order and charge or forward invoice to appropriate account.
• Process purchases within purchasing authority.
• Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems.
• Prepare and maintain purchasing files, reports, vendor information and price lists.
• Monitor inventory levels as materials, equipment and stock are issued, transferred or sold using manual and/or ERP System.
• Compile inventory reports, recording the quantity, type and value of materials, equipment and stock on hand using manual and/or ERP System.
• Enter data for production scheduling, stock replenishment/relocation and inventory adjustments.
• Reconcile physical inventories with ERP counts.
• Handle sensitive purchasing and supplier information with care and in accordance with company policies.
• Liaison with Planning Team to oversee and manage inventory levels for materials.

Purchasing-Consumer Packaging/Biologicals and Chemicals/Maintenance

• Negotiate optimum pricing, terms, and timely procurement of production materials, tools/consumables and operating supplies.
• Initiate requests for quotes with suppliers.
• Analyze supplier quotes and award purchase orders/contracts.
• Initiate Supplier Approval process, follow-up and maintain Approved Supplier list. This would include a bi-annual verification (open ratings).
• Ensure delivery of acceptable quality goods and services to meet the needs of the company.
• Expedite orders requiring prompt delivery.
• Issue and distribute Supplier Performance Ratings. Maintain up-to-date records.
• Work with suppliers to effectively resolve delivery issues in a timely manner.
• Maintain control of purchase order generation and distribution. Ensure audit trails are in place and meet financial and procedural requirements.
• Establish and communicate supplier lead times, optimum lot sizes, packaging, shipping parameters and any other purchasing parameters necessary.
• Contribute to tracking/understating material yields.
• Assist other departments with consumable inventory practices to reflect cost savings for the company. Monitor effectiveness and revise as required.
• Identify, plan and develop projects which reflect continuous improvement and offer cost savings to the company.
• Enforce and adhere departmental procedures as applicable.
• Establish and maintain a high level of communication and effective working relationships with suppliers and peers.
• Follow and abide by all government legislation and guidelines, and the company’s rules/regulations/procedures & policies. Adhere to customer requirements.
• Perform other duties as required by management.

Self-Management Skills

• Project an attitude of enthusiasm, embrace changes and look for opportunities to modify and adapt data entry procedures to ensure efficiency and effectiveness.
• Act with integrity by demonstrating principled leadership and sound business ethics.
• Show consistency among principles, values and behaviour.
• Build trust with others through own authenticity and follow-through on commitments.
• Demonstrate adaptability in handling day-to-day work challenges confidently.
• Willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
• Show reliance in the face of constraints, frustrations or diversity.
• Demonstrate flexibility and be a team player.

Health and Safety

• Maintain a safe and healthy work environment.
• Recognize unsafe conditions and practices and report them to prevent injuries and property loss.
• Follow Health and Safety policies and procedures outlined in the Employee Handbook, the Occupational Health & Safety Act, and other relevant codes and standards.

Working Conditions

• Work is normally performed in an Office environment
• Sitting for long periods of time
• Ability to use various types of equipment to perform job duties
• Full workweek with overtime when needed
• Weekends and holidays required when necessary to meet business/customer requirements
• Travel to other facilities might be required to meet business needs

Additional Information

• Reports to Purchasing Manager
• Start Date: As soon as possible
• Hours of work: Standard schedule Monday – Friday 8:00am - 4:30pm, weekends and holidays based on business requirement
• Vacation: 2 weeks of prorated vacation
• Benefits at 3 months (Extended health, dental at 6 months, life insurance, RRSP)
• Personal paid days: 2 days

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, we will not consider your job application.

One Floral is committed to providing accommodations for applicants upon request at any stage during the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.