Junior Business Operations Analyst 3

Addx Corporation; Canada; On-site; CAD 50,000 - 70,000; Full time

Job summary

A defense support contractor in Canada is seeking a Junior Business Operations Analyst to provide on-site business operations support to the Defense Counterintelligence and Security Agency (DCSA). The successful candidate will manage records and files, assist with office management, and coordinate with internal and external stakeholders. A bachelor’s degree and at least 2 years of relevant experience are required. Strong oral and written communication skills are essential for this role.

Qualifications

• At least 2 years of experience.

Responsibilities

• Perform record and file management functions.
• Provide day-to-day office management.
• Serve as primary contact for travel and access lists.
• Apply critical thinking and articulate operational policies.
• Provide phone and desk coverage assistance.
• Assist mission directors with scheduling and correspondence.

Skills

Oral communication skills

Written communication skills

Education

Bachelor's degree or equivalent

Job description

Position:Junior Business Operations Analyst 3

Location: San Diego, CA

Job Id:934-P

# of Openings:1

*This position is on-site.*

The mission of the Defense Counterintelligence and Security Agency (DCSA) is to secure classified and sensitive information and technology in the United States industrial base against attack and compromise, ensure the federal and contractor workforce can be trusted with sensitive and classified information, and preserve military readiness and warfighting capabilities by identifying and defeating threats presented by and to the defense supply chain. DCSA provides security services to DoD through the integration of personnel security policy, industrial security, cyber security, security training and education, information systems security, and counterintelligence.

DCSA’s Field Operations requires business operations support and technical assistance to assist DCSA in the execution of the agency’s mission. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform business operations support.

Requirements:

• A bachelor’s degree or equivalent
• At least 2 years of experience
• Superior oral and written communication skills

Responsibilities:

• Perform record and file management functions, electronic and physical, maintenance, and accurate data gathering and data entry.
• Provide day-to-day office management that includes, but not limited to: assisting in reconciling / resolving inventory issues or concerns, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment.
• Serve as the primary or back up point of contact for programs such as, but not limited to: travel cards, access lists, process building badges and credentials, identification cards, maintaining working rosters, copier programs, equipment/asset issuance, vehicle assignments, training programs, and non- governmental hiring and employee retirement actions within the assigned Directorate/Division, as required.
• Apply critical thinking, research, implement, explain, and articulate DoD, DCSA internal office operational policies, procedures, and requirements referring to a variety of sources utilizing effective oral and written communication skills, as required.
• Provide applicable phone and desk coverage assistance for the assigned Division/Directorate/Office.
• Provide business operations support to GG-15 Region Mission Directors (RMD), Deputy Region Mission Directors (DRMD), and Field Supervisors/Managers, including coordination of calendar and schedules, coordinating and booking travel, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, data/metrics, staff summary sheets, and sensitive or classified reports, as required.
• Assist in the preparation of time and attendance reports.
• Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, and maintain customer requests, as required.
• Interact with other internal DCSA offices, departments, and outside Government agencies on a normal basis, as applicable.