Junior Administrative Assistant

AtomVie Global Radiopharma Inc.; Hamilton; On-site; CAD 40,000 - 50,000; Full time

Job summary

AtomVie Global Radiopharma Inc. is seeking a Junior Administrative Assistant to provide essential administrative support. The role involves managing reception, coordinating meetings, and ensuring smooth daily operations. The ideal candidate will have strong organizational and communication skills, along with relevant experience. Join AtomVie and help revolutionize healthcare services in an inclusive environment.

Benefits

Group Health & Dental Benefits

RRSP Matching Program

Employee Assistance and Wellness Programs

Parking Allowance

Qualifications

• Minimum post-secondary education required, College diploma preferred.
• Proven experience as an administrative assistant (3-5 years preferred).
• Excellent written and verbal communication skills.

Responsibilities

• Welcoming guests and managing the reception area.
• Coordinating meetings and managing calendars.
• Handling mail and assisting with events.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

College diploma

Tools

MS Office

Outlook

Job description

AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributor of clinical and commercial radiopharmaceuticals. We work with our partners to transform patients’ lives by advancing high quality drugs for the treatment and diagnosis of diseases.

We are a community that challenges ourselves professionally, takes pride in what we can accomplish together and values the impact we can make with our partners and patients across the globe. Start your career with AtomVie today and help us achieve our vision: to transform lives by revolutionizing healthcare.

About the Role

The Junior Administrative Assistant provides administrative support services for the organization, ensuring essential day-to-day operations are running smoothly and is responsible managing the front reception area during key business hours. This role will work closely with the Executive Administrative Assistant to achieve the overall administrative responsibilities for AtomVie. This is an onsite role with core office hours of Monday-Friday 8:30 pm to 4:30 pm.

What You Will Do

• Welcoming guests, directing them to the appropriate person or department, and ensuring a positive first impression.
• Answer, screen, and forward incoming reception phone calls.
• Support essential day-to-day operations including but not limited to maintaining a clean and organized reception area, meeting rooms, main social café and servery areas.
• Running any daily maintenance required in the Social Café and servery areas
• Ensuring copy & print stations are tidy and offices supplies stocked
• Coordinate with the Executive Administrative Assistant regarding any cleaning contractor issues, required office work orders or required supplies
• Assistance with customer or external visits/meetings including coordination of agenda timing, meeting room bookings, meals/catering required, calendar invites and visitor app coordination.
• Assistance with internal department meetings including coordination of agenda timing, meeting room bookings, meals/catering required, calendar invites
• Managing appointments, calendars, and meeting room bookings as required
• Assisting with any staff travel as required.
• Receiving, sorting, and distributing mail.
• Assistance with event planning for All Staff meetings or Company events
• Other duties as required

Requirements

• Minimum post-secondary education required, College diploma preferred
• Superior organizational and time management skills with ability to multitask
• Demonstrated pleasant, friendly manner
• Organizational ability and attention to detail
• Excellent meeting coordination: scheduling, confirming attendees, arranging logistics.
• Respectful interpersonal skills: collaborative, personable, and professional.
• Handle confidential/sensitive material with discretion, exercises tact and diplomacy.
• Proven experience as an accounting/administrative assistant (preferably 3-5 years)
• Proficiency in MS Office
• Calendar management through Outlook an asset
• Excellent written and verbal communication skills

AtomVie Offers

• Group Health & Dental Benefits (from day 1)
• RRSP Matching Program
• Perkopolis
• Employee Assistance and Wellness Programs
• Parking Allowance

AtomVie is committed to fostering a workplace that values diversity, equity, and inclusion. We believe that a diverse and inclusive workforce enhances our ability to innovate, collaborate, and better serve our clients and patients. We thank you for considering a career with AtomVie. Only those candidates selected for an interview will be contacted. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. We are dedicated to ensuring that every qualified applicant has an equal opportunity to thrive within our organization.