Job Opportunities : Senior Executive Assistant

Wawanesa Insurance; Toronto; Hybrid; CAD 70,000 - 85,000; Full time

Job summary

A leading insurance company in Toronto is seeking a Senior Executive Assistant to support the SVP Chief Information & Technology Officer. This role involves managing schedules, preparing documents, and coordinating meetings. The ideal candidate has over 5 years of experience in executive support, excellent communication, and organizational skills, with a background in the insurance industry being an asset. The company offers competitive salary and a hybrid work model.

Benefits

Annual bonus plan

Generous vacation time

Premium-free benefits

Pension plan

Qualifications

• Minimum 5 years experience in a senior executive support role.
• Ability to maintain a high level of discretion when handling confidential information.
• Strong verbal and written communication skills.

Responsibilities

• Manage SVP’s calendar and prioritize meetings.
• Prepare documents, presentations, and reports.
• Coordinate meetings and manage departmental events.

Skills

Communication skills

Organizational skills

MS Office proficiency

Discretion

Attention to detail

Education

Post-secondary education

Tools

Word

Excel

PowerPoint

Job description

Overview

Job ID : 9429

Working Business Language : English

Salary : At Wawanesa salary is only one component of a holistic comprehensive offering. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium-free benefits and pension plan. The salary offered for this role is determined with consideration to factors including location, local labour market conditions, external market data, internal pay equity, and the knowledge, skills, experience and anticipated proficiency in the role. The salary range is estimated to be $70,000 – $85,000. Candidates with salary expectations outside the range are encouraged to apply.

About Us

At Wawanesa we offer a hybrid work environment that balances in-office and remote work. Locations may include Toronto, Ontario.

The Wawanesa Mutual Insurance Company (Wawanesa Mutual) is one of Canada’s largest mutual insurers with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life and Western Financial Group. Wawanesa serves more than 1.7 million members in Canada and has over 3,600 employees across our Canadian regions. We support charitable organizations with more than $3.5 million annually, including over $2 million to front-line climate initiatives. For more information visit our website.

We are looking for dedicated, driven and enthusiastic individuals who thrive in a changing environment and seek opportunity for diverse experience and advancement on a growing team.

Job Overview

The Senior Executive Assistant provides advanced administrative support to the SVP Chief Information & Technology Officer while exercising good judgment, maintaining confidentiality, and ensuring professional representation of the company.

Job Responsibilities

• Manages SVP’s calendar by effectively scheduling and prioritizing meetings, handling conflicts, and monitoring deadlines; prepares and compiles documents, presentations, reports, and statistics, including conducting research on behalf of the leader and ensuring deadlines are met (e.g., Board materials).
• Coordinates meetings: prepares agendas, compiles and distributes documents, invites internal/external guests, arranges catering, sources meeting location, and arranges AV equipment needs.
• Establishes and maintains organized, confidential electronic and paper-based filing systems for current and accessible information.
• Interacts with senior external stakeholders such as board members, professional associations, senior members, and internal executive leadership team members.
• Manages and prioritizes document preparation and incoming correspondence, including e-mail management; exercises appropriate judgment and confidentiality; responds on behalf of the leader as appropriate.
• Provides direction to SVP direct reports to ensure deadlines are met (e.g., data gathering for SVP documents and reports).
• Exercises proxy authority for SVPs across processes and technology tools, including staff transactions, pay transactions, and expense approvals.
• Coordinates and manages departmental meetings and team events; prepares agendas, documents, action items, and follows up to close items.
• Provides backup to other Senior EAs as needed.
• Conducts research and creates reports on topics as required by the SVP.
• Meets regularly with other members of the Senior EA team to build rapport and improve service delivery to the SVP.
• Prepares and formats various types of outgoing correspondence for signature.
• Coordinates travel arrangements and ensures expense submissions align with guidelines and policies.
• Records, transcribes, and distributes minutes of meetings and follows up on action items.
• Collaborates with peers, business partners, and leaders to support strategic and engagement initiatives as needed.
• Streamlines and documents processes and procedures to create efficiencies.
• Other duties, projects and executive support as assigned.

Qualifications

• Minimum 5 years experience in a senior executive support role.
• Related post-secondary education strongly preferred.
• Strong general computer skills with basic IT troubleshooting abilities.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Ability to maintain a high level of discretion when handling confidential information.
• Strong verbal and written communication skills with the ability to interact with internal and external customers at all levels.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to manage multiple projects and reprioritize as needed.
• Attention to detail and accuracy in work.
• Familiarity with the Property & Casualty insurance industry is an asset.

Wawanesa is proud to be recognized as one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada, and a Forbes Best Employer in Canada.

Diversity, Equity, Inclusion & Belonging

Wawanesa is committed to DEIB and believes our strength lies in the diversity of our people. We welcome applications from all qualified candidates, including racialized persons, women, Indigenous Peoples, persons with disabilities, members of the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and anyone who can contribute to the diversification of thought and ideas.

We strive to ensure our recruitment process is accessible. If you require accommodations during any stage of the recruitment process, please reach out to us in confidence.

All Wawanesa job applicants are subject to background checks and company policies.

Employment Type : Full Time

Experience : Senior IC

Vacancy : 1

Monthly Salary : 70,000 – 85,000