Head Secretary (E)

Waterloo Region District School Board; Kitchener; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional school board in Kitchener is seeking a Head Secretary to support day-to-day operations of a school. Responsibilities include managing office procedures, liaising with staff, and maintaining school records. The ideal candidate should possess a Secondary School Graduation Diploma and have strong organizational, computer, and communication skills. This role demands a collaborative spirit and the ability to engage positively with the school community, offering 35 hours of work per week for 10 months a year.

Qualifications

• Experience using the Aspen Student Information System for data integrity in elementary achievement.
• Experience with School-Day and Google Docs is required.
• Familiarity with ONSIS preferred.

Responsibilities

• Establish efficient office procedures.
• Monitor school budgets and compile staffing and enrolment statistics.
• Interact effectively with students, staff, and parents.

Skills

Organizational skills

Time management skills

Communication skills

Computer skills

Interpersonal skills

Education

Secondary School Graduation Diploma

Tools

Aspen Student Information System

Google Docs

K212

Microsoft Word

Microsoft Excel

Job description

HEAD SECRETARY (E) – Franklin PS Educational Services

Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Principal, this position is responsible for supporting the activities of the administrative staff in duties related to the day‑to‑day operation of the school. The successful applicant for this Educational Support Staff position Level E, will work 35 hours per week, 10 months per year, effective immediately.

Responsibilities

• Maintain good public relations;
• Establish and implement efficient office procedures;
• Receive and initiate communication at the school;
• Liaise with staff at other schools and the Education Centre;
• Monitor school budgets and accounts, compile staffing and enrolment statistics, monthly enrolment reports;
• Create P.O. requisitions and track orders in K212;
• Prepare, check and submit school data;
• Maintain and update the Aspen Student Information system;
• Support the vision, philosophy and procedures of the school;
• Interact effectively with the students, staff and parents in a positive and confident manner;
• Complete any other duties assigned by the principal.

Qualifications

• Secondary School Graduation Diploma is required;
• Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity, particularly within elementary achievement (report card process) and Incident Tracker (student suspensions) is required;
• Proven strong organizational and time management skills;
• Experience and knowledge of School-Day and Google Docs is required;
• Experience and knowledge of K212 is an asset;
• Experience with G‑Suite is required;
• Excellent computer and word processing skills;
• Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required;
• Experience and familiarity with ONSIS is preferred;
• Excellent interpersonal skills with students, co‑workers, teachers and the public;
• Ability to work collaboratively as a member of the administrative team of the school;
• Ability to complete assigned duties with minimal supervision;
• Ability to communicate effectively in both oral and written forms;
• Proven ability to take initiative, work independently, and make decisions as appropriate;
• Ability to exercise high level of confidentiality and discretion;
• Keen attention to detail and ability to multitask;
• Elementary Head Secretary school experience would be an asset.

Applicant Self‑Identification Questions

The information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system. Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act. Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and. Applicant Self‑Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact [e-mail].

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well‑being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• Persons with visible and/or invisible (physical and/or mental) disabilities;
• Persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.