Future Learning Lab Project Coordinator

Carleton University; Ottawa; On-site; CAD 73,000 - 81,000; Full time

Job summary

A leading university in Canada is seeking a Future Learning Lab Project Coordinator to coordinate programs and services related to experiential learning and innovation in education. The candidate will manage program administration, support events, and engage with community partners. Essential qualifications include strong organizational and project management skills, a university degree, and relevant experience. This position offers opportunities to contribute meaningfully in an empowered environment that promotes diversity and innovation.

Qualifications

• Must possess excellent organizational and project management skills.
• Experience in policy and program development and administration is preferred.
• Ability to work under pressure and communicate effectively.

Responsibilities

• Coordinate the programs and services of the Future Learning Lab.
• Assist with the design, implementation, and administration of diverse programs.
• Support events held in the FLL facility and manage logistics.

Skills

Organizational skills

Project management skills

Research and reporting skills

Budget administration skills

Problem-solving skills

Communication skills

Education

Four-year university degree

Three years of related experience

Tools

Microsoft Office suite

Brightspace LMS

Job description

Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Details

• Job Number: J1225-0224
• Job Title: Future Learning Lab Project Coordinator
• Job Type: Career Development Assignment (CDA)
• Department: Teaching Excellence and Innovation
• Job Category: Student Services
• Number of Positions: 1
• Date Posted: 22/12/2025
• Closing Date: 11/01/2026
• Salary: 73,897.00 - 80,777.00/Year
• Assignment Duration: 15/01/2026 - 04/09/2026
• Employee Group: CUPE 2424
• Salary Level: 8PE
• Hours Per Week: 35
• Date Position Available: 15/01/2026

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world. Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

The Future Learning Lab Program Coordinator has a complex and diverse set of responsibilities. Working with minimal supervision, the incumbent coordinates the programs and services of the Future Learning Lab (FLL). The incumbent provides programming and services associated with experiential learning, skill development, innovation in education, grants and an environment where learners, instructors, community partners and staff can collaborate and partner. The FLL also includes a large common space with flexible furniture, as well as three enclosed learning ‘labs’, which include experimental spaces for teaching, immersive and multimedia classrooms.
The incumbent is responsible for assisting with the design, implementation, administration, and coordination of the programs under the FLL’s mandate, including experiential learning and community engaged pedagogy (CEP), innovation and immersive learning, and other projects as assigned. Working both independently and as part of TLS, the incumbent is responsible for the administration and delivery of communication of academic initiatives in the FLL including providing advice to the student and faculty population about university policies, procedures, regulations, requirements and deadlines within the scope of the position. The incumbent supports events that are held in the FLL facility and coordinates, along with other TLS staff members, the logistics for these events. The incumbent is also responsible for supporting and advising the Teaching and Learning Services leadership team with respect to the administration of these initiatives and the development of new initiatives related to the mandate of the FLL.
The incumbent is responsible for assisting with the operational administration and development of policies and regulations related to the FLL facility and adjacent rooms. The incumbent assists in coordinating the duties for the part-time student reception and support staff while they are assigned in the FLL by assigning duties and ensuring operational procedures run smoothly. The incumbent develops content and maintains the FLL website and social media channels, guided as required by TLS Communications Officer.
The FLL Program Coordinator is a team member within Teaching and Learning Services and as such works and is supported by teams and programs of Digital Learning, Learning Spaces and Teaching Excellence and Innovation. The incumbents work closely with the FLL stakeholders, including the Library, ITS, Student Affairs, Research and other services to ensure that the FLL mandate is realized.
This position specifically administers the Students as Partners Program (SaPP) and the TLS undergraduate research initiative (I-CUREUS).

Qualifications

• Excellent organizational skills and project management skills;
• Strong research and reporting skills;
• A clear understanding of both administrative and academic procedures;
• Budget administration skills;
• Ability to work with and troubleshoot innovative technology;
• Excellent working knowledge of the Microsoft Office suite and website software, including the LMS (Brightspace);
• Must possess strong problem-solving skills, as well as good judgment, initiative, resourcefulness and conflict resolution skills;
• Interpersonal skills, such as diplomacy, sensitivity, tact and discretion;
• Ability to work under pressure, to communicate effectively (verbal and written); to establish priorities; to recognize the need for change and to develop plans and recommendations for change where necessary;
• Ability to present effectively to groups, including students, faculty, senior management, donors and external guests;
• Excellent communication skills, including the use of social media to raise the profile of the FLL, and engage the Carleton community in its activities and programs.

Education And Experience

• Four-year university degree
• Three years of related experience, preferably in a post-secondary environment.
• Experience with the assistance of policy and program development and administration

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.