Financial and Business Services Coordinator

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading educational institution in Toronto is seeking a Financial & Business Services Coordinator to manage the financial administration of its entrepreneurship community. The role involves financial reporting, budget monitoring, and ensuring compliance with financial policies. The ideal candidate will have an advanced diploma and three years of relevant experience in financial administration, along with strong organizational and analytical skills. This full-time position offers a salary range of $72,119 to $92,226.

Qualifications

• Minimum three years of relevant experience in financial administration.
• Demonstrated understanding of financial management procedures.
• Experience with payroll, accounts payable, and expense reimbursements.

Responsibilities

• Monitor UTE budget and generate financial reports.
• Apply financial management guidelines and policies.
• Oversee financial administration of various fund sources.

Skills

Financial reporting

Data collection

Accounting principles

MS Office skills

Organizational skills

Analytical skills

Education

Advanced College Diploma in accounting or business administration

Tools

Financial information systems

Job description

Date Posted: 09/12/2025
Req ID: 45166
Faculty/Division: VP - Research
Department: University of Toronto Entrepreneurship
Campus:St. George (Downtown Toronto)
Position Number: 00042055

Description

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best — advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and the private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

University of Toronto Entrepreneurship (UTE) is part of the Vice-President, Research & Innovation portfolio. The UTE community accelerates ideas, people, social impact, and technologies, all while striving to create an environment that is inclusive and representative of the diverse and talented innovators we serve. UTE is a central voice for entrepreneurship across U of T’s three campuses and represents a powerful network of 12+ accelerators. We are here to support, develop and celebrate our best and brightest founders and their startups through a broad range of resources, network access and entrepreneurship activities.

Your opportunity:

Reporting to the Director, U of T Entrepreneurship (UTE) and to the Manager, Budget and Operations, you will work to support the overall U of T Entrepreneurship mandate to provide a high level of professional service to the University’s entrepreneurship community including faculty members, academic administrators, administrative staff and representatives of partner institutions and sponsor organizations. As the Financial & Business Services Coordinator, you will play an integral role in providing a wide range of financial analysis, reporting and administration for our department, including overseeing the day-to-day financial administration of various fund sources, reconciling financial statements, investigating discrepancies and preparing financial reports. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role. In addition, the incumbent will oversee day-to-day operational and administrative needs for the department.

Your responsibilities will include:

• Monitoring UTE budget to ensure expenditures remain within budgeted allocations; planning and administering expenditures for operating and restricted funds, including partnership reporting; generating standard financial reports.
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements.
• Collecting supporting documentation required for financial administration, payroll and HRIS processing; processing payroll, processing expense reimbursements.
• Generating standard financial reports
• Providing advice and data to support the development of business cases and analytics for departmental initiatives
• Tracking and monitoring service contracts for payment and renewal
• Coordinating meeting schedules, agendas, materials, action and follow-up items

Essential Qualifications

• Advanced College Diploma (3 years) in accounting or business administration, or an acceptable combination of equivalent experience.
• Minimum three (3) years of relevant experience in financial administration including financial reporting, data collection and data management.
• Experience in administering private and public sector partnerships.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and research funding agency policies with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.
• Experience working with financial information systems.
• Experience providing financial and payroll processing support, including processing expense reimbursements, accounts payable, creating and updating personnel records, entering and tracking timesheets, and troubleshooting discrepancies.
• Strong skills with MS Office (Word, Excel, PowerPoint, Access).
• Strong oral and written communication skills.
• Demonstrated problem-solving and strong organizational skills.
• Demonstrated ability to analyze budget forecasts and critically evaluate resources.
• Strong numerical accounting, financial and analytical skills.
• Demonstrated organizational skills and ability to work accurately under pressure, multi-task, and prioritize and re-prioritize under frequently shifting circumstances.
• Professionalism and tact in dealing with a variety of contacts, both internal and external.

Assets (Nonessential)

• Experience, familiarity and / or passion for entrepreneurship and the start-up ecosystem.
• Experience in sponsor-reporting and compliance.

To be successful in this role you will be:

• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 09/23/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Anita Chooraman

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.