Finance & Office Administrator

Trellis; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A dynamic technology company in Ottawa is seeking a Finance & Office Administrator for a full-time role starting August 2025. This position involves managing accounts receivable, coordinating office operations, and supporting HR functions. The ideal candidate will have over 3 years of experience in administrative roles, strong multitasking skills, and the ability to work in a fast-paced environment. An on-site presence is essential.

Qualifications

• 3+ years of experience in finance administration, bookkeeping, or office support.
• Must be able to work on-site daily.
• Strong English communication and organizational skills.

Responsibilities

• Manage accounts receivable and invoicing.
• Maintain office organization and cleanliness.
• Coordinate employee onboarding and offboarding.

Skills

Organizational skills

Multitasking

Communication

Proactive attitude

Education

Post-Secondary Diploma

Tools

G-Suite

BambooHR

Stripe

QuickBooks

Float

Job description

Overview

Salary :

Position Type: Full-Time, Permanent

Location: On-site (Ottawa)

Start Date: August 2025

About Trellis

Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. In the last two years, the Ottawa Business Journal has listed us as one of the top 10 fastest-growing companies in Ottawa.

About the Role

Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics.

Youll have the opportunity to work closely with multiple team leads across Finance, HR, Marketing, and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.

Key Responsibilities

Finance & RevOps Support

• Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and QuickBooks.
• Support expense reporting through Float (monitor funds, receipts collection).
• Collect contractor invoices monthly and ensure payment.
• Approve and reconcile Hubspot deals, Stripe charges, and cancellations.
• Grant administration (CSJ, IRAP, CanExport, etc).
• Liaise with our external bookkeeper to support month-end close procedures.
• Grow into managing full-cycle AP, AR, and payroll functions over time.

Office & Facilities Management

• Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces.
• Restock fridge / snacks (monthly Costco orders & inventory tracking).
• Water plants weekly and monthly (as scheduled).
• Manage office supplies and swag inventory.
• Coordinate booth shipments and logistics for trade shows.
• Organize internal events (Trellis Day, Christmas Week, team lunches, etc.).

HR & Onboarding Support

• Post jobs on BambooHR.
• Prepare offer letters, coordinate onboarding (accounts, equipment, access).
• Manage employee offboarding (termination letters, access removal).
• Assemble and ship welcome boxes for new hires.

IT & Equipment Admin

• Manage laptop / monitor assignments.
• Oversee Apple Business, Mosyle, G-Suite admin tasks.
• Maintain inventory and readiness of devices.

Travel & Booking Coordination

• Book flights / hotels for staff attending trade shows or visiting Ottawa.
• Coordinate with the Marketing team on travel needs.
• Manage Uber for Business account setup.

Qualifications

• 3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role.
• Highly organized and self-driven, with strong multitasking skills.
• Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float.
• A collaborative and positive attitude ready to pitch in wherever needed.
• Must be able to work on-site daily in our Ottawa office.
• Post-Secondary Diploma.
• Strong knowledge of office procedures and practices.
• Resourceful and flexible.
• Strong English communication skills and organizational skills.
• Ability to schedule multiple duties / projects and manage stressful situations.
• Fast learner with the ability to work unsupervised, including an evident work ethic.
• Desire to contribute to a team environment.