Finance Assistant

University of Toronto; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

A leading Canadian university in Toronto is seeking a Finance Assistant to ensure compliance with financial regulations. You will record and reconcile financial transactions, process invoices, and prepare budget reports. The ideal candidate has an Advanced College Diploma and at least two years of experience in financial support, along with strong organizational and analytical skills. This full-time position offers a competitive salary from $60,237 to $77,035 annually.

Qualifications

• Minimum two years relevant administrative and financial support experience.
• Demonstrated experience recording and reconciling detailed financial transactions.
• Proficiency in processing invoices, expense reimbursements, and journal entries.

Responsibilities

• Ensure compliance with financial regulations and guidelines.
• Record and reconcile detailed financial transactions.
• Prepare financial information and reports to support budget planning.

Skills

Organizational skills

Analytical skills

Attention to detail

Problem-solving skills

Education

Advanced College Diploma (3 years)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Finance Assistant

Date Posted: 12/16/2025
Req ID: 46425
Faculty/Division: Temerty Faculty of Medicine
Department: Donnelly Centre
Campus: St. George (Downtown Toronto)
Position Number: 00040669

Description:

About us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground‑breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The Donnelly Centre for Cellular and Biomolecular Research is an interdisciplinary research institute where scientists make fundamental discoveries in biology to improve health. Our faculty, staff and trainees come from various fields of science and collaborate to develop and apply cutting‑edge tools in genome research, regenerative medicine and computational biology, ultimately to gain new insights about how the human body works. Founded in 2005, the Centre is globally recognized as a leading biomedical research hub thanks to our researchers' landmark discoveries in genetics, stem cells and the molecular basis of disease, as well as state‑of‑the‑art tools in analysis of large‑scale datasets.

As Financial Assistant, you will play an integral role in ensuring compliance with the University’s financial regulations and guidelines for the Donnelly Centre. You will work closely with the financial team to process a variety of financial activities and prepare information for budget planning and reporting. Your organizational, analytical, and strong attention to detail will help us advance our goals and objectives.

Your responsibilities will include

• Recording, processing, and reconciling detailed financial transactions across many accounts, ensuring accuracy and completeness
• Processing invoices, journal entries, purchase orders, expenses reimbursements, and casual payroll transactions, in accordance with University policies and timelines
• Verifying the accuracy of accounts payable and receivable activities, including reconciliation of purchasing card statements
• Monitoring budgets and expenditures across multiple accounts, including restricted funds, and identifying and resolving financial discrepancies
• Gathering and preparing financial information and reports to support budget planning, and the analysis of financial processes and procedures, including recommending improvements
• Applying the University Guide to Financial Management and other applicable policies, procedures, and guidelines to financial activities
• Liaising with stakeholders to resolve financial, restricted fund administration, and reporting issues

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum two (2) years relevant administrative and financial support experience, preferably in a research environment
• Demonstrated experience recording and reconciling detailed financial transactions across multiple accounts
• Demonstrated experience processing invoices, expense reimbursements, purchase orders and journal entries
• Demonstrated experience reconciling purchasing card statements
• Demonstrated experience verifying accounts payable and receivable activity
• Demonstrated experience supporting payroll processing, including collecting and verifying documentation for payroll processing
• Demonstrated understanding of financial management procedures and accounting principles, with experience applying policies, guidelines, and regulatory requirements
• Proficiency with Microsoft Office suite (Word, Excel and Outlook)
• Strong organizational and time‑management skills, with the ability to manage multiple priorities and deadlines
• Ability to work independently while collaborating effectively with internal stakeholders
• Demonstrated problem‑solving and organizational skills with the ability to exercise good judgment, tact and diplomacy
• Demonstrated professionalism and discretion in handling confidential and sensitive information

Assets (Nonessential)

• Proficiency with AMS

To be successful in this role you will be

• Intuitive
• Organized
• Problem solver
• Resourceful

Closing Date: 01/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full‑Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Sana J Mahmood

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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Payroll, Rehabilitation, Accounts Payable, Genetics, Accounts Receivable, Finance, Healthcare, Science