Facilities Maintenance Coordinator - 14 Month Contract

J.D. Irving, Limited; New Brunswick; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading facilities management firm based in Saint John, New Brunswick is seeking a Facilities Maintenance Coordinator for a 14-month contract. The role entails the administration of maintenance schedules, supplier payments, and compliance with regulations. Ideal candidates will have a post-secondary education, 2-5 years of experience in facility maintenance, and proficiency in Microsoft Office and maintenance management systems. Strong communication skills and a proactive mindset are essential.

Qualifications

• 2-5 years of professional experience.
• Experience in commercial or residential building facility maintenance.
• Detail oriented with strong customer focus orientation.
• Proactive with a continuous improvement mindset.

Responsibilities

• Administers the preventative maintenance program.
• Develops and organizes work schedules with the Maintenance Supervisor.
• Tracks incoming Invoices for appropriate approvals.
• Provides high quality customer service.

Skills

Detail oriented

Proactive

Strong communication skills

Customer focus

Education

Post-secondary degree or diploma in a related field

Tools

Computerized Maintenance Management System

Microsoft Office suite

Job description

Reporting to the Senior Director, Facilities, theFacilities Maintenance Coordinator is responsible for overseeing the administration of facility related tasks. This role involves coordinating maintenance schedules, placing orders, releasing supplier payments, and ensuring compliance with regulations. The Coordinator plays a vital role in streamlining operations and maintaining documentation for effective facility management. This role is a 14-month contract, and is based at our head office in Saint John, New Brunswick.

Qualifications

• Post-secondary degree or diploma in a related field
• 2-5 years of professional experience
• Experience in commercial or residential building facility maintenance considered a strong asset
• Experience using a Computerized Maintenance Management System considered a strong asset
• Proficiency with Microsoft Office suite
• Detail oriented with strong customer focus orientation, sense of urgency, and quality of work
• Proactive with a continuous improvement mindset
• Strong communication and collaboration skills

Responsibilities

• Administers the preventative maintenance program, including the capture and prioritization of corrective maintenance requests.
• In conjunction with the Maintenance Supervisor, develops and organizes work schedules and assigns work activities to team members.
• Review requisitions and purchase orders for accuracy, completeness, and compliance with company policies, procedures, and best practices.
• Track incoming Invoices for appropriate approvals and receiving for payment processing.
• Preparations of requisitions for the approval of Purchase Orders to vendors and suppliers.
• Supplier Management and coordination with billing services.
• Provides high quality customer service, ensuring attention to detail and responsiveness.
• Resolve issues and discrepancies in a timely and professional manner working with internal divisions and external suppliers.