Executive Support

David Aplin Recruiting; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an experienced Administrative Assistant for short-term support in a busy government branch in Edmonton. The role requires strong organizational skills and the ability to manage multiple priorities. Candidates must be proficient in Microsoft Office Suite and have experience with ARTS, Bernie, and 1GX. This is a 2-month contract starting immediately.

Qualifications

• Previous experience in a professional administrative or executive support role.
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, SharePoint).
• Experience using ARTS, Bernie, and 1GX.
• Highly organized with strong prioritization skills and the ability to work independently.
• Comfortable asking questions, taking ownership, and exercising critical thinking.
• Agile, self-motivated, and able to adapt in a fast-moving environment.

Responsibilities

• Manage calendars, meeting coordination, and scheduling for senior leaders.
• Monitor and route incoming correspondence, action requests, and documentation.
• Provide general administrative support across multiple programs and initiatives.
• Prepare, edit, and format documents, briefings, and meeting materials.
• Track tasks, deadlines, and follow-ups to ensure timely completion.
• Liaise with internal stakeholders and support daily operational needs.
• Maintain confidentiality and handle sensitive information professionally.

Skills

Organizational Skills

Communication Skills

Proficiency in Microsoft Office Suite

Experience with ARTS

Experience with Bernie

Experience with 1GX

Critical Thinking

Self-motivation

Job description

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We are seeking an experienced Administrative Assistantto provide short-term support for a busy government branch located downtown Edmonton. This is a fast-paced role that requires strong organizational skills, excellent communication, and the ability to manage competing priorities with minimal supervision.

This will be a 2 month contract starting immediately. The successful candidate must have experience using ARTS, Bernie and 1GX.

Key Responsibilities

• Manage calendars, meeting coordination, and scheduling for senior leaders
• Monitor and route incoming correspondence, action requests, and documentation
• Provide general administrative support across multiple programs and initiatives
• Prepare, edit, and format documents, briefings, and meeting materials
• Track tasks, deadlines, and follow-ups to ensure timely completion
• Liaise with internal stakeholders and support daily operational needs
• Maintain confidentiality and handle sensitive information professionally

Must-Have Qualifications

• Previous experience in a professional administrative or executive support role
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, SharePoint)
• Experience using ARTS, Bernie, and 1GX
• Highly organized with strong prioritization skills and the ability to work independently
• Comfortable asking questions, taking ownership, and exercising critical thinking
• Agile, self-motivated, and able to adapt in a fast-moving environment

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

To Apply for this Job Click Here