Executive & Marketing Assistant

Community Sports Partners; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A community-focused organization in Toronto is seeking an Executive & Marketing Assistant to provide executive administrative support and drive marketing initiatives. The successful candidate will manage the CEO's calendar, prepare reports, and engage the community through targeted marketing campaigns. This dynamic role offers a competitive salary and requires excellent organizational and communication skills.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the CEO’s calendar and schedule.
• Prepare reports, presentations, and correspondence.
• Handle personal errands and confidential tasks for the CEO.

Skills

Organizational skills

Written and verbal communication

MS Office proficiency

Creativity

Time-management

Tools

Canva

Adobe Creative Suite

Mailchimp

Klaviyo

Job description

We are seeking a versatile, highly organized, and creative individual to join our team as a Executive & Marketing Assistant. This hybrid role blends executive administrative support with hands-on marketing and communications, offering a fast-paced, dynamic environment where no two days are the same. You’ll provide essential support to the CEO while driving marketing initiatives that engage our community, promote our programs, and strengthen our brand.

Key Responsibilities

Administrative Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare reports, presentations, and correspondence as needed.
• Act as the point of contact for internal and external stakeholders, managing communication with professionalism and discretion.
• Handle personal errands and confidential tasks for the CEO.
• Organize events and meetings, including logistics, materials, and agendas.
• Conduct research to support decision-making and strategic planning.
• Maintain organized filing systems and efficient document management processes.
• Plan, schedule, and send targeted SMS and email marketing campaigns for promotions, program launches, and announcements.
• Draft and post organic social media content across platforms (Instagram, Facebook, etc.) and respond to related customer inquiries.
• Assist in designing paid social ads for campaigns.
• Coordinate with front desk staff and coaches to distribute marketing materials effectively at venues.
• Track and report on campaign performance, suggesting improvements based on data.
• Support in-person community engagement and grassroots outreach activities.

Qualifications:

• Proven experience as an administrative assistant, executive assistant, marketing coordinator, or similar role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Canva, and/or Adobe Creative Suite.
• Experience with email marketing platforms (Mailchimp, Klaviyo, etc.) and social media scheduling tools.
• Ability to maintain discretion and confidentiality.
• Friendly, proactive, and adaptable in a fast-paced environment.

Nice to Have

• Photography or video editing skills.
• Experience in sports, recreation, or community-focused organizations.
• Event planning experience.

Competitive salary based on experience