Executive Assistant to VP & Leadership Team

Lock Search Group; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global life sciences organization is seeking an Executive Assistant to provide high-level administrative support to the VP & Managing Director in Mississauga. This role will be pivotal in ensuring smooth daily operations and facilitating communication within the leadership team. Candidates should have over 5 years of administrative experience, preferably in the pharmaceutical or biotech sectors, along with exceptional organizational skills and proficiency in Microsoft Office Suite. This opportunity offers the chance to join a foundational team in a growing organization.

Qualifications

• 5+ years of administrative experience supporting senior executives, preferably in pharmaceuticals or biotechnology.
• Proven experience in event planning and coordination.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Handle travel planning, itineraries, and logistics.
• Plan and execute company-wide events.
• Maintain organized filing systems and databases.
• Assist with special projects and onboarding new team members.

Skills

Strong verbal and written communication skills

Exceptional proficiency in Microsoft Office Suite

High level of professionalism and discretion

Ability to manage multiple priorities under tight deadlines

Strong problem‑solving capabilities

Excellent organizational skills

Collaborative team player

Customer‑service mindset

Adaptable in a fast‑paced environment

Reliable and demonstrated follow‑through

Education

Post‑secondary diploma or certificate in Office Administration, Business Administration, or related field

Tools

Microsoft Office Suite

Collaboration tools (e.g., Teams, SharePoint)

Job description

A global life sciences organization is seeking an Executive Assistant to provide high-level administrative support to the VP & Managing Director in Mississauga. This role will be pivotal in ensuring smooth daily operations and facilitating communication within the leadership team. Candidates should have over 5 years of administrative experience, preferably in the pharmaceutical or biotech sectors, along with exceptional organizational skills and proficiency in Microsoft Office Suite. This opportunity offers the chance to join a foundational team in a growing organization.