Executive Assistant to the Senior Vice President Operations

CAE; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading technology firm in Montreal seeks an experienced Executive Assistant to support the Senior Vice President of Operations. The role involves providing high-level administrative support, managing communications, and coordinating calendars. Ideal candidates will have a college diploma or equivalent and at least five years of experience in a similar role. Proficiency in Microsoft Office and bilingualism in French and English are essential. Competitive salary and flexible work hours are offered.

Benefits

Exciting and varied projects

Competitive salary

Flexible hours

New, modern workspaces

Free parking

Large cafeteria

Qualifications

• Minimum five years of experience as an executive assistant supporting senior leadership.
• Ability to thrive under pressure and prioritize tasks effectively.
• Demonstrates kindness, empathy, and respect at all levels of the organization.

Responsibilities

• Provide high-level administrative support to the SVP Operations.
• Coordinate calendars and meetings to align with organizational goals.
• Prepare and manage reports, agendas, and priority lists.

Skills

Self-driven

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Problem-solving

Bilingual (French and English)

Education

College or vocational diploma in secretarial studies

Tools

Microsoft Office Suite

Microsoft Copilot

Job description

About This Role

All for driving CAE’s success, from every corner.

At CAE, we’re not just shaping the future, we’re building it. For nearly 80 years, we’ve been leading innovation in simulation, training, and mission readiness to make the world safer. Join a purpose-driven company where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success. Together, we’re creating breakthroughs that elevate performance when it matters most.

Position Profile

As the Executive Assistant to the Senior Vice President, Operations, you will provide high-level administrative and operational support in a dynamic, fast-paced environment. Acting as a trusted partner, you will ensure seamless coordination of priorities and deliverables while embodying CAE’s core values.

Key Responsibilities

• Serve as the primary point of contact for the SVP Operations, managing communications with professionalism and discretion.
• Coordinate calendars, meetings, and priority activities, ensuring alignment with organizational goals.
• Prepare reports, maintain agendas, and manage priority lists with exceptional attention to detail.
• Organize travel arrangements and process related expense reports promptly.
• Oversee assigned projects and special events, demonstrating flexibility and adaptability.
• Support the preparation of the department’s annual budget and monitor monthly performance.
• Create and maintain high-quality documents and presentations using Microsoft Office Suite (Excel, Word, PowerPoint), ensuring visual appeal and clarity.
• Handle confidential documents with the utmost integrity and discretion.
• Be available during critical periods (e.g., Board meetings etc...) to ensure timely delivery of key outcomes.
• Leverage Copilot to streamline administrative tasks, draft and proofread documents, create visually appealing presentations, and optimize workflows for maximum efficiency.
• Perform other related duties as required, going the extra mile to support organizational success.

Qualifications

• College or vocational diploma in secretarial studies, or an equivalent combination of education and experience.
• Minimum five years of experience as an executive assistant supporting senior leadership.
• Highly self-driven, dependable, and dynamic, with strong organizational skills and the ability to thrive under pressure.
• Strong interpersonal skills and a positive, personable attitude; demonstrates kindness, empathy, and respect at all levels of the organization.
• Excellent listening skills, combined with outstanding verbal and written communication abilities.
• Proven ability to prioritize tasks, solve complex problems, and adapt quickly in a fast-paced environment.
• Strong sense of responsibility and pride in delivering high-quality work.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable using digital productivity tools like Microsoft Copilot to enhance efficiency and collaboration.
• Flexible and willing to adjust during non-standard hours when critical deliverables require attention.
• Bilingual (French and English), with exceptional attention to detail in both languages.

CAE offers you:

• Exciting and varied projects at the heart of an innovative and high-tech industry.
• A dynamic and creative team.
• A competitive salary.
• Flexible hours and possibility to work from home occasionally.
• New, modern workspaces.
• Free parking and large cafeteria.

About CAE

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.

#LI-JN1

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail]