Executive Assistant to the Chief Information Officer

Northbridge Financial; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian insurance company is seeking an Executive Assistant to support the Chief Information Officer. Responsibilities include managing calendars, coordinating travel, and supporting departmental operations. The ideal candidate has 3-5 years of experience and advanced proficiency in Microsoft Office. Offering a hybrid work model and competitive salary, this role is perfect for a detail-oriented individual who thrives in a dynamic environment.

Benefits

Hybrid work model

Employee share purchase plan

Pension plans

Flexible health benefits

Education assistance

Qualifications

• 3-5 years of experience as a Senior Administrative or Executive Assistant.
• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word).
• Excellent keyboarding and data entry skills.
• Strong business acumen and attention to detail.
• Experience coordinating meetings, events, and travel logistics.

Responsibilities

• Provide high-level administrative support to the CIO and IT leadership team.
• Manage calendars, coordinate travel, and prepare reports.
• Support departmental operations, including budget tracking and event coordination.

Skills

Communication

Organization

Initiative

Relationship building

Confidentiality

Teamwork

Tools

Microsoft Office

Power BI

Job description

What it’s like to be a Northbridge Executive Assistant

As the Executive Assistant to the Chief Information Officer (CIO), you will play a key role in supporting the effective operation of the Information Technology department. You’ll provide high-level administrative support to the CIO and IT leadership team, managing calendars, coordinating travel, preparing reports and presentations, and handling confidential communications.

You’ll also support departmental operations, including budget tracking, event coordination, and special projects. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys being a trusted partner to senior leadership.

We want your talent!

If you are great at:

• Communicating clearly and professionally, both in writing and verbally

• Managing multiple priorities and staying organized under pressure

• Taking initiative and anticipating the needs of others

• Building strong relationships across teams and departments

• Maintaining confidentiality and exercising sound judgment

• Being a team player who brings positivity and professionalism to every task

And you have:

• 3-5 years of experience as a Senior Administrative or Executive Assistant

• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word) and Power BI

• Excellent keyboarding and data entry skills

• Strong business acumen and attention to detail

• Experience coordinating meetings, events, and travel logistics

We really mean it when we say we put you first. Here are a few ways how:

• Hybrid work! you get to work from the office and at home 50/50, allowing you to manage both worlds with the ease and flexibility you need.

• We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!

• We help you prioritize your well-being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.

• We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.

• NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.

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Who we are:

We’re Northbridge Financial. We’re proud to be 100% Canadian and owned by Fairfax Financial. We serve through our Northbridge Insurance, Federated Insurance, and TruShield Insurance brands. We have a reputation for being one of Canada’s leading commercial property and casualty insurance company. Our employees are dedicated to understanding the needs of our customers and we go above and beyond to help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first. Do you want to join a team that believes in working hard – and having fun at work – all while making a difference?Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.