Executive Assistant to the CEO (requires relocation to Kingsville, ON)

Aplin; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking a skilled Executive Assistant to support a high-performing CEO in Kingsville, ON. This role requires over 5 years of experience supporting C-suite executives, advanced Microsoft Office skills, and the ability to manage complex tasks. The position is fully on-site with a relocation package offered, ensuring high confidentiality and initiative in a fast-paced environment.

Qualifications

• 5+ years supporting C-suite executives in a fast-paced environment.
• Professional, confident, discreet, and composed demeanor.
• Experience with travel planning, event coordination, and project tracking.

Responsibilities

• Manage calendar and schedule with efficiency and attention to detail.
• Coordinate complex domestic and international travel.
• Prepare high-quality reports, presentations, and correspondence.
• Organize logistics for meetings and leadership gatherings.
• Act as a liaison across departments and with stakeholders.
• Handle confidential information discreetly.
• Initiate special projects and process improvements.

Skills

Advanced skills in Microsoft Office

Problem-solving

Multitasking

Discretion and confidentiality

Event coordination

Travel planning

Job description

Executive Assistant to the CEO (requires relocation to Kingsville, ON)

Our client, a multinational organization, is seeking a sharp, poised, and experienced Executive Assistant to support a high-performing CEO in a fast-paced environment. This role is 100% on-site in Kingsville, ON, with a relocation package available.

You should be comfortable in a visible, central role where confidentiality, precision, and initiative are crucial. You will bring deep executive support experience, anticipate needs proactively, and be willing to relocate to beautiful Kingsville, Ontario.

What You’ll Do

• Manage calendar and schedule with efficiency and attention to detail
• Coordinate complex domestic and international travel, including quarterly U.S. visits
• Prepare reports, presentations, agendas, and correspondence of high quality
• Organize logistics for meetings, events, and leadership gatherings
• Act as a liaison across departments and with internal and external stakeholders
• Handle sensitive and confidential information discreetly
• Take initiative on special projects and process improvements

What We’re Looking For

5+ years supporting C-suite executives in a fast-paced environment

Professional, confident, discreet, and composed demeanor

Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Experience with travel planning, event coordination, and project tracking

Ability to multitask, prioritize independently, and solve problems proactively

Comfort working in an open office environment and engaging with all levels

Experience in cross-border operations or the produce / agribusiness sector is a plus

This role offers a front-row seat to strategic leadership and organizational growth. If you're a high performer who excels at ensuring seamless operations, we want to hear from you.

David Aplin & Associates Inc., operating as Aplin, along with its brands CompuStaff and Impact Recruitment, is an award-winning agency connecting top talent with leading organizations across North America. We welcome applicants from all backgrounds and do not charge fees. Applicants must be legally eligible to work in Canada, including holding necessary permits.

J-18808-Ljbffr