Executive Assistant & Board Liaison to the Executive Director

Affordable Housing Association of Nova Scotia; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A non-profit housing organization is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and the Board of Directors. The ideal candidate will have a proven track record in executive support, outstanding organizational and communication skills, and a strong understanding of governance principles. Responsibilities include calendar management, meeting coordination, correspondence preparation, and board governance activities. This role emphasizes discretion and proactive initiative within a flexible and supportive work environment.

Benefits

Flexible work hours

Work-life balance promotion

Professional development opportunities

Qualifications

• Proven experience (typically 3-5+ years) in an executive administrative support role.
• Experience in formal minute taking for meetings.
• Ability to handle sensitive information with integrity.

Responsibilities

• Manage the Executive Director's calendar, schedule meetings, and propose solutions.
• Draft, edit, and proofread correspondence and reports on behalf of the ED.
• Coordinate logistics for board meetings and take detailed minutes.

Skills

Organizational Skills

Communication Skills

Discretion and Confidentiality

Proactive Initiative

Technological Proficiency

Interpersonal Skills

Problem-Solving

Knowledge of Governance

Education

Post-secondary degree or diploma in Business Administration

Governance-Specific Certifications

Administrative Professional Certifications

Tools

Microsoft Office Suite

Board management software (e.g., Boardable, Diligent)

Job description

A non-profit housing organization is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and the Board of Directors. The ideal candidate will have a proven track record in executive support, outstanding organizational and communication skills, and a strong understanding of governance principles. Responsibilities include calendar management, meeting coordination, correspondence preparation, and board governance activities. This role emphasizes discretion and proactive initiative within a flexible and supportive work environment.