Executive Assistant and Workplace & Facilities Coordinator - Mississauga

Reckitt Benckiser LLC; Mississauga; On-site; CAD 55,000 - 73,000; Full time

Job summary

A global health and hygiene company in Mississauga seeks an Executive Assistant and Workplace & Facilities Coordinator. This role involves providing support to the General Manager, managing office facilities, and ensuring health and safety compliance. Candidates should have 3-5 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office. The company offers a range of employee benefits and promotes an inclusive working environment.

Benefits

Employee Assistance Program

Life insurance

Parental benefits

Qualifications

• 3-5 years minimum administrative experience preferably supporting a company’s executive.
• Excellent verbal and written skills to effectively communicate with internal and external customers.
• Ability to maintain confidentiality and deliver high-quality attention to detail.

Responsibilities

• Handle calendar/meeting coordination, travel planning and expenses for the GM.
• Lead health & safety program ensuring compliance with corporate requirements.
• Coordinate critical meetings in collaboration with respective functions.

Skills

Interpersonal and communication skills

Organization skills

Influence without authority

Attention to detail

Problem solving

Confidentiality

Leadership skills

Customer service skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant and Workplace & Facilities Coordinator - Mississauga

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Facilities

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio. We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We\'re here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration. Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities – including the physical assets such as furniture, equipment, and infrastructure.

About the role

The Office Manager/Executive Assistant is responsible for providing support to the General Manager of Reckitt Canada Hygiene/Home, as well as managing office facilities, health & Safety, the annual business calendar, and meeting, travel & event planning.

The responsibilities

• Handles the following administrative needs of the GM: calendar/meeting coordination, travel planning and expenses, correspondence, office administration and visitors.
• Support with the company calendar, and critical meetings in collaboration with respective functions such as Sales, Marketing etc to ensure business meetings are seamless
• Coordinates the administrative planning of meetings such as Town Hall, Leadership Team meetings and Senior Leadership Group meetings
• Leads health & safety program to ensure compliance with corporate and legislative requirements
• Main liaison with property manager
• Office repairs and maintenance
• Pantry management
• Renovations as needed
• Purchasing, Pcard management for company events
• Assistance with onboarding of new employees including but not limited to workspace set-up, badge creation etc

The experience we're looking for

• Strong interpersonal and communication skills with proven ability to coordinate and work with various people both internal and external to the organization.
• Strong organization skills and ability to multi-task.
• Ability to influence without formal authority.
• Excellent judgment, problem solving, verbal and written skills to effectively communicate with internal and external customers.
• Deliver high-quality attention to detail to ensure data/information accuracy
• Ability to maintain confidentiality
• Effectively sets and adjusts priorities to address changing business objectives.
• Works with minimum supervision, sets priorities, uses good initiative, follow-up and focuses on details.
• 3-5 years minimum administrative experience preferably supporting a company’s executive.
• Relevant work experience with skills developed that can be transferred or applied for the key responsibilities and accountabilities outlined in this posting.
• Proficient in Microsoft programs such as word, excel & powerpoint
• This role is not currently sponsoring visas or considering international movement at this time.

The skills for success

• Technical skills
• Organizational skills
• Communication and influencing skills
• Attention to detail
• Decision-making skills
• Analytical and problem-solving skills
• Health and safety awareness
• Leadership skills
• Customer service skills

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt\'s potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt\'s pay for performance philosophy.

Equality

We recognise that in real life, great people don\'t always \"tick all the boxes\". That\'s why we hire for potential as well as experience. Even if you don\'t meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.