Executive Assistant, Advancement (Temporary)

Sheridan College; Oakville; Hybrid; CAD 69,000 - 88,000; Full time

Job summary

An esteemed post-secondary institution in Ontario seeks an Executive Assistant Advancement to provide comprehensive administrative support to the AVPs and Directors. The successful candidate will have at least 5 years of experience and strong organizational skills. This hybrid position requires on-site work three days a week, with a salary range of $69,924 to $87,405. Application deadline is August 25, 2025.

Qualifications

• Minimum of 5 years of progressive experience as an administrative assistant providing senior-level administrative support.
• High level of proficiency with current office applications and technologies.
• Experience with report writing, minute taking, correspondence, and presentation.

Responsibilities

• Providing confidential administrative assistance to the AVPs and Directors.
• Organizing, preparing, and ensuring integrity of reports, presentations, and proposals.
• Managing project administration and workflow.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Personal Assistant Experience

Calendar Management

Microsoft Excel

Google Suite

Education

3-year diploma / degree in Office Administration, Business

Tools

MS Office

Excel

Word

PowerPoint

Job description

Overview

Reporting to and working closely alongside the Associate Vice President Advancement & Alumni Relations, the Executive Assistant Advancement (The Assistant) is responsible for administrative functions related to operational support to the AVP Advancement & Alumni Relations as well as the AVP & CCMO and the Special Advisor to the President Collaborative Innovation.

The Assistant participates in and assumes responsibility in supporting projects, committees and process improvement initiatives. The incumbent is responsible for the efficient and effective coordination for projects and related activities in the department; such as event and stewardship activities.

The incumbent is a front-line adviser escalating matters as appropriate and supporting the AVPs and Directors in the work and development of the Office and the portfolio.

Due to the confidential nature of work, considerable discretion and judgement is required.

What Youll Be Doing

• Providing administrative support to the AVPs, Leaders and Directors: Providing confidential administrative assistance to the AVPs and Directors and representing the AVPs in administrative transactions.
• Responsible for administrative support and logistics documentation preparation and follow up for internal and external audiences.
• Developing, implementing and monitoring administrative procedures to ensure the efficient operation of the department.
• Communications & Client Service (Inquiries & Problem Resolution): Contributes to the communication efforts of the department by responding to issues, developing and maintaining a web presence for the office, liaising with a variety of clients and staff at various levels across Sheridan on behalf of the AVP to achieve Division goals and strategic planning objectives and tracking client concerns, following up to ensure appropriate actions have been taken.
• Projects, Reports, Analysis & Presentation Preparation: Organizing, preparing and ensuring integrity of reports, presentations, proposals, contracts and other materials for internal and external audiences; initiating and undertaking special assignments by researching and analyzing data, collecting and assembling relevant data.
• Managing project administration and workflow.
• Management of Documentation: Implementing procedures and processes for document preparation, records management of agreements, contracts, policies that are compliant with legislative requirements.
• Financial Administration & Operational Analysis: Participating in the development and monitoring of the operating and capital budgets; assigning and monitoring work of occasional temporary or co-op staff; assisting with HR transactional activity.
• Manages the administrative components relating to special events or activities of the department.
• Performs other initiatives and activities as required.

About You

You are an analytical thinker and have a knack for thinking critically about how processes flow and how to build systems.

You exercise sound judgement, problem solving and conflict resolution skills along with your ability to invite new ways of thinking which allows you to solve challenges in a creative way to help advance organizational goals.

Your proven organizational skills allow you to calmly handle a demanding workload with changing or conflicting priorities.

The successful candidate will also meet the following qualifications:

• 3-year diploma / degree in Office Administration, Business, Fundraising Management or a related field of study.
• Minimum of 5 years progressive experience as an administrative assistant providing senior level administrative support, preferably in a post-secondary environment. (equivalencies will be considered)
• High level of proficiency with current office applications & technologies; able to quickly learn new software applications.
• Excellent organizational, project management and analytical skills.
• Research skills via web and other resources (e.g. government documents databases and e-resources).
• Experience with report writing, minute taking, correspondence and presentation.
• Experience developing e-newsletters and web materials.
• High level of proficiency with current office applications (e.g. MS Office, Excel, Word, PowerPoint) and technologies; able to quickly learn new software applications.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in peoples strategic plan Sheridan 2027: Forging the Future (charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future). We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses we’re making meaningful strides towards developing an equitable and inclusive community.

For more information visit: Why Work at Sheridan

Other Details

Faculty / Department : Advancement

Primary Work / Campus Location : Trafalgar (may be assigned activities at any Sheridan campus)

Work Categorization : Hybrid Position On-site at least 3 days / week

Reference # : J0724-1341

Employee Group : Administrative

Payband : NJ

Salary Range : $69,924 - $87,405

Application Deadline : August 25, 2025

Application Details : This is a temporary position that may continue up to November 11, 2025.

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands and it is our collective responsibility to honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism and inclusion. As such we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black members of racialized communities, persons with disabilities, women and/or 2SLGBTQ.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire we require official confirmation of educational credentials and Canadian equivalency assessments if applicable.

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type : Unclear

Experience : years

Vacancy : 1

Monthly Salary : 69924 - 87405