Executive Assistant

Swim Recruiting; Vancouver; Hybrid; CAD 90,000 - 110,000; Full time

Job summary

A leading recruiting firm is seeking a Senior Executive Assistant to support senior leadership in a high-growth organization in Metro Vancouver. This role involves coordinating schedules, managing communications, and optimizing processes. Ideal candidates have over 8 years of experience in executive support within fast-paced industries such as tech or consulting. Competitive compensation of CAD 90,000 to CAD 110,000 plus benefits and equity are offered, with a hybrid work schedule requiring in-office presence two days a week.

Benefits

Comprehensive health & dental benefits

RRSP match

Unlimited PTO

Flexible work arrangements

Qualifications

• 8+ years of executive support experience is preferred.
• Experience in a structured, high-growth company is essential.
• Must have worked in a company that has significantly grown.

Responsibilities

• Coordinate complex, multi-time-zone schedules.
• Manage high-level email communications.
• Plan and execute detailed travel itineraries.

Skills

Strong organizational skills

Tech-savvy

Ability to prioritize competing demands

Job description

Excellent Opportunity for a Senior Executive Assistant in a High-Growth Industry

Are you a proactive, detail-oriented Executive Assistant looking for an exciting challenge in a well-established yet fast-evolving organization? This is a rare opportunity to support senior leadership in a dynamic, high-impact role within a thriving global company.

Who - the Company

Our client is a highly successful, rapidly growing company headquartered in Metro Vancouver, with operations across North America and internationally. The organization operates in a specialized and high-growth sector, known for innovation, collaboration, and a forward-thinking leadership team. Their work environment is fast-paced and engaging, offering excellent career progression opportunities for top-tier professionals.

What - the Role

This is a well-rounded Senior Executive Assistant role, providing strategic support to key senior leaders in a complex and fast-moving environment. The EA will act as a trusted right-hand partner, ensuring seamless executive operations and maximizing leadership efficiency.

Key Responsibilities:

• Calendar & Meeting Management: Coordinate complex, multi-time-zone schedules, prepare agendas, and track action items.
• Communication & Correspondence: Manage high-level email communications, draft responses, and liaise with internal and external stakeholders.
• Travel & Event Coordination: Plan and execute detailed travel itineraries, logistics, and high-profile events.
• Document & Presentation Preparation: Support the creation of executive-level materials, reports, and presentations.
• Process Optimization: Identify operational inefficiencies, implement solutions, and improve administrative workflows.
• Leadership Support: Act as an informal mentor to junior administrative staff and contribute to a culture of collaboration.

Who - the Candidate

The ideal candidate is a highly organized, tech-savvy, and adaptable Senior Executive Assistant with a track record of supporting C-suite or senior leadership in a complex, fast-paced environment.

Qualifications & Experience:

• 8+ years of executive support experience is preferred, but flexibility exists for candidates with strong job stability and proven impact in their roles.
• Experience in a structured, high-growth company is essential.
• Preferred industry backgrounds: Tech, fintech, SaaS, e-commerce, or management consulting. However, candidates from other fast-paced, scaling industries will be considered.
• Must have worked in a company that has significantly grown and been part of a larger EA team (not a sole EA supporting an entire company).
• Strong ability to anticipate needs, prioritize competing demands, and maintain discretion with confidential matters.

How Much

Competitive compensation in the range of $90,000 – $110,000 CAD + Equity, depending on experience and qualifications. The total compensation package includes:

• Comprehensive health & dental benefits.
• RRSP match.
• Unlimited PTO (minimum 20 business days required).
• Flexible work arrangements.

Where

Metro Vancouver, BC. Hybrid schedule requiring a minimum of two days in-office per week for candidates within an 80km radius. Occasional early morning or evening meetings may be required to accommodate different time zones.

When & How to Apply

This search is moving quickly! If you are interested, please apply as soon as possible. If you already have a Recruiter at SWIM, reach out to them directly. If not, click "APPLY" to send us your resume.

SWIM Recruiting is discreet and ensures the confidentiality of candidates currently employed and seeking new opportunities. We look forward to connecting with top-tier Executive Assistants ready for their next exciting challenge!