Executive Assistant

McNeill Nakamoto Recruitment Group; Vancouver; On-site; CAD 90,000 - 100,000; Full time

Job summary

A well-established recruitment firm in Metro Vancouver is seeking an experienced Executive Assistant to support a C-level executive. This role includes managing complex schedules, organizing travel, and preparing various reports and documents. The ideal candidate will have at least 5 years of experience, expertise in Microsoft Office, and excellent interpersonal skills. A positive and professional demeanor is essential for navigating the responsibilities of this position. Full-time employment with an expected salary range of $90,000 - $100,000 annually.

Qualifications

• Minimum of 5 years' experience in a senior-level executive assistant support position.
• Ability to manage complex calendars and communications.
• Proficient in Microsoft Excel and overall technical skills.

Responsibilities

• Manage the Executive’s complex calendar and meetings.
• Organize travel arrangements for domestic and international trips.
• Prepare reports, documents, and presentations.

Skills

Organizational skills

Microsoft Office Suite proficiency

Event planning

Interpersonal skills

Confidentiality

Education

Degree or Diploma in Office Administration or Business

Job description

Overview

We are looking for a resourceful and detail-oriented Executive Assistant for our client, a well-established company within the distribution and retail sector. This position plays an important role in providing a high level of executive and personal support to a C-level executive. The ideal candidate has excellent organizational skills, and is able to prioritize and adapt to the diverse needs of the role.

Expected Salary Range: $90,000 - 100,000 per year

Responsibilities

• Manage the Executive’s complex calendar, inbox / email communications, and meeting management
• Organize travel arrangements and associated logistics for both domestic and international travel; and expense report preparation
• Handle communication with internal and external parties, on behalf of the Executive
• Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner
• Coordinate and manage logistics for business meetings including required materials, agendas, and minutes
• Prepare reports, documents, and presentations, including handling of confidential correspondence
• Arrange and attend Board Meetings including preparation of logistics, materials, minute-taking and distribution
• Maintain confidentiality with sensitive information including financial documents and / or personal information
• Provide personal assistance to the Executive based on current and varying needs
• Organize event logistics for company functions throughout the year

Requirements

• Minimum of 5 years’ experience in a senior-level executive assistant support position is ideal
• Degree or Diploma in Office Administration, Business or relevant field of study
• Previous event planning experience would be considered an asset
• Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills
• Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day
• Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues
• Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree
• Have a positive, entrepreneurial, and “can-do” attitude
• Be able to travel domestically on an as-needed basis

Individuals meeting the criteria above are encouraged to submit their resume by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion, therefore, we strongly encourage applications from underrepresented groups. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.

Company Information

• Seniority level : Associate
• Employment type : Full-time
• Job function : Administrative
• Industries : Staffing and Recruiting

Burnaby, British Columbia, Canada

Langley, British Columbia, Canada

Coquitlam, British Columbia, Canada

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