Executive Assistant

Options Consulting Solutions; Toronto; Hybrid; CAD 75,000 - 80,000; Full time

Job summary

A leading consulting firm in Toronto is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders. The ideal candidate will have 3-5 years of experience, exceptional organizational skills, and proficiency in Microsoft Office Suite. This role offers a hybrid work environment and a competitive salary of CAD $75–80K. Join a dynamic team that values collaborative efforts on international projects.

Benefits

Competitive Compensation

Hybrid Work Environment

Potential for permanent placement

Exposure to international projects

Qualifications

• 3 to 5 years of experience as an Executive Assistant or in a senior administrative role.
• Demonstrated ability to manage complex scheduling and support teams across time zones.
• Proven proficiency in handling sensitive information with discretion.

Responsibilities

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Organize international and domestic travel, including flights and accommodations.
• Prepare and process expense reports in line with company policies.

Skills

Organizational skills

Calendar management

Communication skills

Problem-solving

Discretion

Tools

Microsoft Office Suite

Outlook

SharePoint

Teams

Job description

Overview

EXECUTIVE ASSISTANT

CONTRACT

TORONTO, ON / HYBRID

Are you a skilled administrative professional with exceptional organizational ability, strong calendar management expertise, and a track record of supporting executives across multiple time zones?

Do you thrive in a fast-paced, globally connected environment where attention to detail and anticipation of needs are critical to success?

The Company

Our client is an international organization with operations across multiple regions, offering a dynamic and collaborative workplace.

Perks and Rewards

• Competitive Compensation (CAD $75–80K)
• Hybrid Work Environment (3 days on site)
• Potential for permanent placement
• Exposure to international projects and diverse teams

The Role

As the Executive Assistant, you will provide high-level administrative and logistical support to senior leaders, ensuring seamless operations across regions. Your expertise in scheduling, travel coordination, and document management will play a key role in enabling leadership to focus on strategic priorities.

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Organize international and domestic travel, including flights, accommodations, ground transportation, visas, and other requirements.
• Prepare and process expense reports in line with company policies.
• Oversee invoice tracking and ensure accurate submission, categorization, and payment processing.
• Support contract administration and maintain accurate tracking of deadlines, deliverables, and amendments.
• Maintain organized digital and paper records, keeping internal systems and databases up to date.
• Plan and support team meetings/workshops
• Assist with onboarding of new staff and ensure smooth integration into administrative processes.

What You Bring

You are a professional who handles sensitive information with discretion and understands the importance of seamless executive support. You also offer:

• 3 to 5 years of experience as an Executive Assistant or in a senior administrative role.
• Demonstrated ability to manage complex scheduling and support teams working across time zones.
• Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
• High level of discretion and professionalism in handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, SharePoint, and Teams.
• Flexibility to travel occasionally for event coordination.

Qualified job seekers are asked to apply with attention to Rujeeka Manoharan.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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