executive assistant

Government of Canada; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government organization in Ontario, Canada is looking for a candidate to handle administrative tasks, including compiling data, preparing reports, and ensuring efficient operations. The ideal applicant will possess a relevant college diploma or equivalent experience, and demonstrate strong organizational skills and a client-centric approach. This on-site position does not offer remote work options, emphasizing teamwork and effective communication.

Qualifications

• Knowledge of administrative policies and procedures.
• Ability to compile data and prepare documents.
• Experience in client service and managing events.

Responsibilities

• Compile data to prepare documents.
• Prepare reports for executive committees.
• Analyze incoming and outgoing memoranda.
• Manage daily operations and provide customer service.
• Coordinate special publicity events.

Skills

Efficient interpersonal skills

Organized

Team player

Client focus

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 to less than 7 months

On Site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Compile data to prepare documents
• Establish and co‑coordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Manage eventsPerform administrative tasks
• Co‑coordinate special publicity events and promotions

Personal Suitability

• Efficient interpersonal skills
• Organized
• Team player
• Client focus