Executive Assistant

Turner & Townsend; Toronto; On-site; CAD 75,000 - 120,000; Full time

Job summary

A leading project management firm in Canada is seeking an experienced Executive Assistant to provide executive support to the Head of Infrastructure. Responsibilities include coordinating meetings, preparing reports, handling calendar management, and ensuring compliance with internal processes. The role requires excellent communication skills and proficiency in MS Office and other communication tools. The salary range is $75,000 – $120,000 annually, reflecting experience and qualifications.

Qualifications

• 5 – 7 years of experience as an Administrative or Executive Assistant.
• Ability to handle confidential matters with discretion.
• Experience in coordinating meetings and preparing reports.

Responsibilities

• Provide executive administrative support to the Head of Infrastructure, Canada.
• Coordinate leadership meetings and manage invites and materials.
• Prepare reports and presentations for meetings.
• Manage calendar and travel logistics.
• Support document control and internal compliance standards.

Skills

Proactive behaviour

Organisational skills

Excellent written and verbal communication

Time management

Attention to detail

Problem-solving skills

MS Office proficiency

Tools

Microsoft Teams

Skype for Business

Zoom

Job description

Company Description

Do you want to be part of our successful business supporting our Managing Director for Turner & Townsend in Canada? We are hiring a forward‑thinking Executive Assistant to join our team.

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Our team is dynamic, innovative and client‑focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.

Who are you?

You are an experienced Administrative Assistant or Executive Assistant with 5 – 7 years post‑graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.

Job Description

• Provide executive administrative support to the Head of Infrastructure, Canada.
• Coordinate leadership meetings including the Infrastructure Board, Leadership Meetings, Operations Meetings, Townhalls etc. Coordinate invites, agenda setting, material gathering, take concise minutes, and maintain action logs that drive accountability.
• Prepare and coordinate reports and presentations, e.g., reports for board meetings, executive presentations, business plans.
• Raise invoices and purchase orders.
• Support calendar management and travel logistics.
• Support internal compliance standards by ensuring processes are followed and appropriate approvals are obtained and recorded.
• Support with document control – Quality Assurance & Quality Control.
• Prepare and coordinate internal and external communications and publications on behalf of the Head of Infrastructure.
• Support with social media publications and content.

Qualifications

• Proactive behaviour, showing initiative and being action oriented.
• Well‑mannered and professional, a team player in a high‑profile environment.
• A creative mind with an ability to suggest improvements.
• Strong organisational and planning skills in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Excellent time‑management skills and ability to multi‑task, think quickly and prioritise work.
• Attention to detail and problem‑solving skills.
• Proficiency in MS Office (Word, PowerPoint, Acrobat, Excel, Outlook).
• Proficient in communication platforms Teams, Skype for Business, Zoom.
• Maintain and ensure strict confidentiality. High professional conduct, handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are required at all times.

Additional Information

The base salary range for this full‑time role is $75,000 – $120,000 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

Turner & Townsend is a leading independent professional services company specialising in programme management, project management, cost management and consulting across the property, infrastructure and natural resources sectors. With 108 offices in 45 countries, we draw on our extensive global and industry experience to manage risk while maximising value and performance during the construction and operation of our clients’ assets.

Turner & Townsend is an Equal Opportunity Employer and will ensure accommodations are available for applicants with disabilities upon request.