Executive Assistant

CBI Home Health; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading healthcare provider is seeking an experienced Executive Assistant to support senior management. The role involves managing communications, organizing meetings, and preparing documentation. To be successful, candidates should have at least 7 years of administrative experience, strong organizational skills, and proficiency in MS Office. This is a remote position offering the chance to contribute to a diverse and inclusive workplace.

Qualifications

• Minimum of 7 years' experience in a similar administrative position.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Ability to multi-task and prioritize in a fast-paced environment.
• Home health experience is an asset.

Responsibilities

• Manage senior management’s e-mails, phone calls, and schedule.
• Organize meetings and events, preparing meeting materials.
• Record minutes during operational meetings.
• Prepare and edit documents and presentations.
• Manage documentation of expense submissions.

Skills

Verbal and written communication

Organizational skills

Time management

Attention to detail

Client service

Proficiency in MS Office

Job description

Overview

CBI Health is Canada's leading community-based healthcare provider, delivering both rehabilitation and home health services. Our integrated, interdisciplinary network delivers physical and mental health services in clinic, home and facility settings or remotely through virtual care / telehealth. With over 12,000 dedicated staff supporting over 800 communities across the country, we deliver proven outcomes that meet the evolving healthcare needs of Canadians.

If you’re a dynamic, organized, mature professional ready to play a key role in supporting senior management, CBI Health Group has an exciting opportunity for you.

Your Role

As an Executive Assistant, you will support the day-to-day operations of CBI Home Health. Reporting to the President & Chief Operating Officer, you will prove to be a detail-oriented and experienced professional, taking pride in your work ethic as well as being able to juggle a multitude of complex projects.

• Manage senior management’s e-mails, phone calls, and schedule/calendar to ensure optimal efficiency
• Organize meetings and events, creating a timeline, as well as preparing and distributing meeting notifications, correspondence, and agenda materials
• Attend operational meetings and record minutes
• Prepare, edit, and proofread documents, templates and PowerPoint presentations
• Manage documentation of expense submissions and invoices
• Manage files and ensure security, integrity and confidentiality of data
• Develop communication pieces and messages for Home Health
• Establish working relationship with senior management and Directors
• Communicate with all parties via verbal, written, and electronic correspondence
• Perform other administrative tasks, as required.

This position is remote.

What You Will Need To Be Successful

To take on the role of Executive Assistant, you must:

• have a minimum of 7 years’ experience in a similar administrative position
• have excellent verbal and written communication, organizational and time management skills
• possess strong attention to detail
• be able to multi-task and prioritize in a deadline-driven, fast-paced environment
• have excellent client service skills
• be self-motivated
• be proficient in MS Office.
• Home health experience is an asset.

Join us at CBI Home Health – where working together makes great things happen.

To learn more about CBI, please visit www.cbihomehealth.ca

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and CBI Policies on Accommodation, a request for accommodation will be accepted as part of our hiring process. Please inform your recruiter if you have any accommodation requests.