Executive Assistant

X-Terra Environmental Services Ltd.; Saskatoon; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local environmental services provider in Saskatoon is seeking an Executive Assistant to support the Vice President of Operations. The ideal candidate will have a certificate in a related discipline and 5 years of administrative support experience. Responsibilities include managing the office, supporting safety administration, and coordinating events. The company offers a competitive salary and a supportive team culture, with opportunities for professional development.

Benefits

Competitive salary based on experience

Comprehensive health and dental benefits

Opportunities for professional development

Supportive team culture

Flexible work environment

Qualifications

• 5 years related administrative support experience required.
• Experience with IT systems and networking is necessary.
• Experience in safety tracking databases preferred.

Responsibilities

• Manage company website and social media.
• Prepare marketing materials.
• Oversee office organization and cleanliness.
• Provide basic IT support.
• Manage safety administration.

Skills

Advanced proficiency with Microsoft and Adobe products

Strong interpersonal skills

Time management

Organizational skills

Communication skills

Education

Certificate in related discipline

Tools

Microsoft Office

Adobe Products

SharePoint

ComplyWorks

SiteDocs

Job description

Overview

Position: Executive Assistant

Reporting to: Vice President of Operations

Location: Saskatoon

X-Terra Environmental Services Ltd. is looking to fill the position of Executive Assistant in our Saskatoon office. X-Terra is a locally owned and operated company specializing in environmental assessment, reclamation and remediation for oil and gas, government and mining clients throughout Saskatchewan and Alberta. We are looking for a highly motivated self-starter to assist the managing directors and lead the day to day administration of our Saskatoon office.

Responsibilities

• Manage and update the company website and social media sites
• Leading the design and preparation of marketing materials
• Company event planning
• Answering and directing phone calls
• Client reception, interaction, and support
• Creating and maintaining file systems
• Document preparation, review, editing and formatting using Microsoft Office and Adobe products
• Overall office organization, cleanliness, and tidiness
• Shipping and receiving
• Purchasing supplies ranging from general office supplies to specialized equipment
• Provide basic IT support
• Equipment inventory and organization
• Coordinating Equipment Maintenance (Trucks/Field Equipment/UTV’s)
• PPE Inventory, and managing Equipment Assignments in SiteDocs
• Safety administration, electronic filing, email management, and document control
• Safety committee support, presentation preparation, statistics tracking and reporting
• Prepare and moderate ongoing safety meetings
• Assigning and conducting Equipment / Office Inspections / Training
• Actively take part in the COR Safety Audit process
• Overseeing the Safety Program & Reporting
• SiteDocs Form Development and Updates
• Support Internal/External Safety Audit Activity
• Ongoing employee training tracking and training organization
• Other duties and projects as required by the manager

Qualifications

• Certificate in related discipline and 5 years related administrative support experience
• Advanced proficiency with Microsoft and Adobe products, specifically Outlook, Word, Excel, PowerPoint and Acrobat
• Strong interpersonal, time management, and organizational and communication skills
• Experience in SharePoint, Drop box or FTP sites
• Capable of working independently, taking ownership of tasks, and prioritizing workload
• Experience with IT systems and networking
• Experience with ComplyWorks and ISN or other safety tracking databases considered an asset
• Experience with SiteDocs or other safety program platforms considered an asset

What We Offer

• Competitive salary based on experience and qualifications
• Comprehensive health and dental benefits
• Opportunities for professional development and career advancement
• A supportive team culture rooted in safety, integrity, and environmental stewardship
• A flexible and dynamic work environment

Application Information

Interested applicants are invited to submit a cover letter and resume to [e-mail]. Only those selected for further consideration will be contacted to participate in the interview process.