Executive Assistant

Adecco Canada; Richmond Hill; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Canada is seeking an Executive Assistant to support senior executives in a fast-paced corporate environment. The ideal candidate will manage executive calendars, prepare reports, and handle communications. Experience supporting executives and proficiency in project management tools are essential. This role is full-time on a 3-month contract, offering a pay rate of $27-$32 per hour.

Benefits

Flexible start times

Opportunity for immediate employment

Qualifications

• Must be legally eligible to work and reside in Canada.
• Experience in the finance or legal industry preferred.
• Proven track record supporting senior executives.

Responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate travel and prepare detailed itineraries.
• Draft professional correspondence and manage communication.

Skills

Organizational skills

Written communication

Problem-solving

Time management

Tools

Project management tools

ERP systems

Job description

Overview

Adecco is currently seeking a highly organized and proactive Executive Assistant to support senior executives in a fast-paced corporate environment. This role offers the opportunity to work closely with leadership, manage critical administrative functions, and ensure seamless day-to-day operations.

Pay rate: $27-$32 / hour.

Location: Mississauga, ON

Shifts: Monday-Friday | Flexible start time - 8:00 am, 8:30 am or 9:00 am

Job type: 3-month contract | Full-time

Responsibilities

• Manage executive calendars, schedule meetings, reschedule as needed, and coordinate with internal and external stakeholders.
• Arrange and book travel, accommodations, and detailed itineraries.
• Prepare reports, presentations, and meeting materials; take meeting minutes as required.
• Oversee communication: screen emails and calls, draft professional correspondence.
• Organize and maintain files and records, ensuring accuracy and accessibility.
• Liaise with other departments, external contacts, vendors, and clients as needed.
• Handle confidential information with the utmost discretion.

Qualifications

• Must be legally eligible to work and reside in Canada.
• Experience in the same industry (finance, legal, or similar) for a shorter ramp-up time.
• Proven track record supporting senior executives.
• Proficiency in advanced tools (project management tools, ERP systems, or software used by the company).
• Exceptional written communication skills with the ability to manage professional correspondence.
• Proactive problem-solving skills and ability to anticipate executive needs.
• Strong references demonstrating ability to handle challenging schedules and prioritize tasks effectively.

Application details

Apply now to this Executive Assistant job in Mississauga, ON for immediate employment consideration. Our dynamic team of recruiters will reach out if you qualify for this role.

For more information about Adecco Perks, please visit: https://www.adecco.com/en-ca/job-seekers/benefits

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