Executive Assistant

J.D. Irving, Limited; New Brunswick; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading Canadian company based in New Brunswick is seeking an Executive Assistant to provide high-level administrative support to the General Manager and leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational and communication skills. Responsibilities include preparing documentation, attending meetings, and overseeing office operations. This is an opportunity for a proactive individual to contribute to enhancing office culture and efficiency.

Qualifications

• 3+ years of experience in an administrative or executive support role.
• Demonstrated initiative and problem-solving capability.
• Professional and able to work independently.

Responsibilities

• Provide high level administrative support to the General Manager.
• Prepare and edit correspondence, presentations, and reports.
• Act as a liaison between the General Manager and stakeholders.

Skills

Strong communication skills

Excellent organization skills

Ability to handle confidential information

Proficiency with Microsoft Office Suite

Initiative and problem-solving

Education

College diploma in a related field

Job description

We are seeking a dynamic and highly organized Executive Assistant to support the General Manager and the broader leadership team. This role goes beyond traditional administrative support, requiring a proactive individual who thrives in a fast-paced environment, enjoys creative tasks, and contributes to the overall efficiency and culture of the office.

Qualifications

• Education: College diploma in a related field or an equivalent combination of education and experience
• 3+ years of experience in an administrative or executive support role
• Ability to handle confidential information
• Strong communication skills, both written and verbal
• Excellent organization and time-management skills with the capacity to prioritize multiple tasks
• Demonstrated initiative and problem-solving capability
• Professional, reliable and able to work independently with minimal supervision
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology.

Responsibilities

• Provide high level administrative support to the General Manager and leadership team
• Prepare and edit correspondence, presentations, reports and other documents
• Attend leadership meetings, take minutes, and follow up on action items as needed
• Act as a liaison between the General Manager and internal/external stakeholders
• Oversee day to day office operations, ensuring a well organized, welcoming and productive environment
• Coordinate office supplies, vendor relationships and facility needs
• Support onboarding of new employees and assist with internal communications and engagement activities
• Design and produce internal communication materials such as newsletters, announcements, and event collateral
• Assist with planning and execution of events, business updates, and recognition programs
• Identify opportunities to streamline processes and improve administrative workflows.