Executive Assistant

Altis Recruitment; Canada; On-site; CAD 100,000 - 115,000; Full time

Job summary

A leading private equity real estate investment firm in Toronto is looking for an experienced Executive Assistant to support the Chief Capital Officer. In this high-impact role, you will manage complex priorities in a performance-driven environment. The ideal candidate will have 7+ years of experience supporting C-level executives, advanced proficiency in Microsoft Office, and strong organizational skills. This opportunity offers a collaborative team environment, competitive compensation of $115,000 plus bonus, and three weeks of vacation.

Benefits

Three weeks of vacation

Holiday office closure

Competitive salary plus bonus

Qualifications

• 7+ years of experience supporting C-level executives.
• Proven expertise in complex calendar management.
• Strong attention to detail and proactive approach.

Responsibilities

• Manage a complex, high-volume calendar.
• Coordinate board meetings and investor materials.
• Oversee travel arrangements and expense management.
• Prepare high-quality presentations and materials.
• Liaise confidentially with stakeholders.

Skills

Managing complex calendars

Advanced Microsoft Office proficiency

Organizational skills

Problem-solving under pressure

Tools

PowerPoint

Excel

Job description

Location: Toronto, Ontario, On-site 5 days per week with flexibility

Language: Exceptional written and verbal communication skills in English

Background Check Requirement: Credit and Criminal Record Check required

Salary: $100,000-$115,000 plus bonus

About the Opportunity

Our client, a leading private equity real estate investment firm, is seeking an experienced Executive Assistant to support the Chief Capital Officer and collaborate closely with the Capital team. This is a high-impact role at the heart of a fast-paced, performance-driven environment where discretion, precision, and professionalism are essential. You will act as a trusted partner, managing complex priorities and serving as a key liaison between the executive, board members, investors, and internal stakeholders. If you thrive in both structured and evolving environments and take pride in delivering exceptional executive support, this opportunity offers meaningful exposure and influence.

What’s in it for You

You will join a collaborative, high-performing team that values ownership, accountability, and mutual respect. This organization offers competitive compensation of $115,000 plus bonus, three weeks of vacation, and a two-week office closure during the holidays. You will gain direct exposure to executive leadership and board-level operations, while contributing to a culture that values professionalism, integrity, and continuous improvement.

Your Responsibilities

• You’ll manage a complex, high-volume calendar, prioritizing shifting demands and ensuring alignment across executive and board activities.
• You’ll coordinate board meetings, investor materials, town halls, and C-suite scheduling related to board cycles.
• You’ll oversee travel arrangements, expense management, invoice processing, and tracker maintenance with precision.
• You’ll prepare high-quality presentations and materials, leveraging advanced PowerPoint and MS Office skills.
• You’ll act as a confidential liaison with internal teams, investors, and external stakeholders, exercising sound judgment at all times.

Skills and Qualifications

• 7+ years of experience supporting C-level executives in fast-paced environments.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
• Proven expertise in complex calendar management and board coordination.
• Strong organizational skills with exceptional attention to detail.
• Mature, reliable, and proactive approach, with the ability to manage last-minute requests calmly and effectively.
• Experience in financial services, investment, real estate, legal, insurance, or banking environments is an asset.

Note from the Hiring Manager

“We’re looking for someone who thrives under pressure, brings structure to complexity, and becomes a trusted partner I can rely on when priorities shift quickly.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.