Events Expert

Rennaï; Mount Royal; On-site; CAD 40,000 - 60,000; Full time

Job summary

A retail beauty brand in Montreal is seeking an Event Coordinator to manage in-store events and ensure execution quality. The ideal candidate will possess strong organizational skills, excellent communication abilities, and hands-on experience in events or retail. Responsibilities include coordinating all event aspects, maintaining documentation, and supporting store leadership to enhance event outcomes. This role requires comfort with retail hours and the ability to lift up to 30lbs.

Qualifications

• Strong organizational and information-management skills.
• Ability to synthesize information into actionable plans.
• Excellent communication skills with internal teams and partners.
• Hands-on operational experience in event execution.
• Experience in retail, beauty, or hospitality.

Responsibilities

• Coordinate all in-store events, including pop-up activations and brand-partner events.
• Ensure store readiness for each event, including setup and materials.
• Maintain structured documentation, trackers, and calendars for events.
• Participate in physical setup and takedown of events.

Skills

Strong organizational skills

Excellent communication skills

Problem-solving skills

Adaptable to fast-paced environment

Basic Microsoft Office proficiency

Job description

About Rennaï

Rennaï is a fast-growing retail beauty and modern self-care brand on a mission to make 360° self-care simple, inspiring, and accessible. Our retail ecosystem combines curated global beauty products with personalized wellness services that nurture the mind, body, and soul.

Responsibilities

Event Planning & Execution

• Coordinate all in‑store events, including pop‑up activations, brand‑partner events, and elevated experiences
• Serve as the primary in‑store point of contact for all event stakeholders (sales team, Operations, Visual Merchandising, Brand Reps, external partners)
• Ensure store readiness for each event, including setup, materials, equipment, F&B needs, guest experience, and post‑event wrap‑up
• Maintain accountability for event execution quality and outcomes
• Support brand partners and internal teams throughout event execution

Information Management & Cross‑Functional Coordination

• Centralize incoming event information from multiple sources and translate it into clear action plans
• Maintain structured documentation, trackers, calendars, and event tools
• Communicate effectively with internal teams to ensure alignment, clarity, and consistency
• Ensure adherence to brand and merchandising standards during event setup

Process Improvement & Operational Excellence

• Identify and propose improvements to event workflows, tools, communication processes, and store practices
• Drive consistency and scale by simplifying processes and templates
• Support store leadership by providing insights, feedback, and recommendations for better event outcomes

Hands‑On Operational Support

• Participate in physical setup and takedown of events
• Safely lift, carry, or move items (up to 30lbs) such as boxes, chairs, tables, signage, or décor
• Assist with small ladder tasks, visual placement, or minor on‑floor adjustments

Skills And Experience You Will Need

• Strong organizational and information‑management skills (multitasking, prioritizing, attention to detail)
• Ability to synthesize information into actionable, clear plans
• Excellent communication skills with both internal teams and external partners
• High level of accountability and ownership over event results
• Strong problem‑solving skills and a solution‑oriented mindset
• Adaptable to a fast‑paced luxury retail environment
• Comfortable working retail hours, including weekends
• Previous experience in events, retail, beauty, hospitality, or related environments
• Hands‑on operational experience in event execution
• Experience coordinating F&B vendors or hospitality partners
• Proficiency in basic Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Basic visual sensitivity and respect for merchandising standards
• Ability to safely lift up to 30lbs

30-day Milestones

• Complete onboarding and learn end‑to‑end processes
• Meet internal teams and brand/partner stakeholders
• Understand and articulate Rennaï’s three tiers of events

60-day Milestones

• Demonstrate increased independence in role
• Own 360° preparation and execution for assigned events

90-day Milestones

• Implement simplified and standardized event processes
• Provide ongoing feedback to store leadership to optimize event expectations and results