Event Representative – Temporary Contract

Mission Aviation Fellowship of Canada; Guelph; Remote; CAD 30,000 - 60,000; Part time

Job summary

A Christian-based charitable organization is seeking an Event Representative to coordinate event tours across Canada. The role involves organizing travel logistics, providing on-site support during events, and managing team volunteers. Ideal candidates will have strong organizational skills and be able to work independently and as part of a team. This part-time, remote position requires flexible hours and the ability to manage various responsibilities efficiently.

Qualifications

• Experience with travel booking is an asset.
• Clear police record and vulnerable sector check.
• Sales experience is an asset.

Responsibilities

• Research and book flights, hotels, and car rentals for events.
• Provide on-site support during events including setup and teardown.
• Track and manage expenses and per diems.

Skills

Strong organizational and time management skills

Leadership skills in managing a team/event

Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with travel booking and event logistics

Ability to work independently and as part of a team

Valid driver’s license and ability to travel nationally

Job description

Overview

Location: Remote (with national travel)

Reports to: Events and Volunteer Manager

Type: Part-time, temporary

Annual Salary/Paygrade: Project/event based fee

Opening Type: Immediate - interviews will commence immediately. Position will be closed when filled. Only qualified candidates will be contacted for interviews.

Mission: Aviation Fellowship is a unique Christian ministry that operates over 120 aircraft in 29 countries worldwide. MAF transports Christian workers, patients, relief workers, community supplies and medical aid in the world’s most remote regions and places of deepest human need. Operating for over 75 years, Mission Aviation Fellowship has developed into a worldwide team of specialists; over 450 missionary staff families including roughly 50 Canadians and their families serve in both technical and support roles.

Mission Aviation Fellowship (MAF Canada), a charitable organization located in Guelph, Ontario, was formed in 1972. Our mission is to share God’s love through aviation and technology and our vision is for isolated people to be physically and spiritually transformed in Christ’s name. Integral to our identity are our core values: We Follow Jesus – We Serve Together – We Hold A High Standard – We Value Each Other.

Position Purpose / Overview

The Event Representative will play a key role in supporting MAFC’s event tours. This will involve extensive travel to churches, conferences, and community gatherings, where you will ensure events run smoothly and provide a welcoming, engaging, and professional experience for donors, guests, and volunteers.

Key Duties / Responsibilities

Event Travel Coordination

• Research and book flights (or work with MAF’s travel agent), hotels, and car rentals based on event locations.
• Create detailed travel itineraries for yourself and event staff.
• Support logistical planning for multi-city event tours.

On-the-Road Support

• Travel to various locations across BC and AB for up to 10 days in November.
• Provide on-site support during events, including setup, coordination, and teardown.
• Work flexible hours, including some days up to 12 hours.

Overall Management Duties

• Budget and Cash Handling: Comfortable tracking and managing expenses, per diems and reconciling budgets.
• Handle registrations and/or donations.
• Confidentiality & discretion in handling sensitive donor information.
• Managing a group of volunteers.

Qualifications

• Strong organizational and time management skills.
• Strong leadership skills in managing a team / event.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with travel booking and event logistics is an asset.
• Ability to work independently and as part of a team.
• Valid driver’s license and ability to travel nationally.
• Clear police record and vulnerable sector check.
• Sales experience an asset.
• Ability to handle longer schedules and physically demanding work.

Personal Attributes

• Detail-oriented and dependable.
• Professional and courteous.
• Outgoing and approachable.
• Adaptable and solution focused.
• Committed to MAFC’s mission and values.
• In firm alignment with the MAFC Statement of Faith and Community Standards.
• A heart for the kingdom impact of MAFC and an eagerness to work in fulfilling its Mission and Vision.
• A creative and visionary thinker.

Working Conditions / Physical Requirements

• Remote work environment.
• The ability to travel domestically within Canada as required.
• Work hours may be irregular and may require duties on evenings and weekends.

MAFC is committed to fostering an inclusive and accessible work environment, in accordance with the Canadian Labour Code, the Accessible Canada Act, and the Canadian Human Rights Act. We will provide reasonable accommodation to qualified individuals with disabilities to enable them to perform the essential functions of their role. If you require an accommodation during any stage of the employment process, please contact the People & Culture department.