event planner

Government of Canada; Delta; On-site; CAD 50,000 - 65,000; Full time

Job summary

A government organization in the Vancouver area seeks an experienced event coordinator to manage multiple aspects of facility operations and event planning. Responsibilities include reviewing bids, coordinating meetings, and overseeing staff training. The ideal candidate excels in communication, organization, and attention to detail, with at least 1 year of experience in a similar role.

Qualifications

• 1 year to less than 2 years experience in event coordination.
• Experience in multi-purpose facilities.

Responsibilities

• Review bids and negotiate costs.
• Arrange for shipping, receiving and storage.
• Co-ordinate and monitor conference and meeting activities.
• Administer contracts for supplies and services.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Team player

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review bids and negotiate costs
• Arrange for shipping, receiving and storage
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Develop registration systems and information materials
• Research and design special events programs
• Plan for VIP arrangements
• Plan for social events and guest programs
• Administer contracts for the provision of supplies and services
• Plan and manage the facility's operations budget
• Hire and oversee training and supervision of staff

Experience and specialization

Area of work experience

• Multi-purpose facilities

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player