Event Coordinator

100 Kellogg Lane; London; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading events management company in Ontario seeks an experienced Event Coordinator to plan and execute corporate events. The role requires strong organizational skills, the ability to manage client expectations, and a flexible schedule including evenings and weekends. You'll ensure seamless execution from contract to follow-up and adapt quickly to changes during events. This is a hands-on position where clear communication and professionalism are critical to success. Join a collaborative team dedicated to creating impactful events.

Benefits

Competitive compensation based on experience

Collaborative team environment

Opportunity to lead dynamic events

Qualifications

• Proven experience coordinating and hosting corporate events.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Plan, coordinate, and execute corporate events of varying size and complexity.
• Serve as the primary on-site contact to ensure seamless event delivery.
• Prepare and manage event contracts and documentation.

Skills

Event coordination

Organizational skills

Time-management

Communication skills

Stress management

Client-focused approach

Tools

Event management software

Job description

Location: Rockhard Food & Bev Inc.

Job Type: Full-time

Schedule: Flexible; Evenings & Weekends Required

About the Role

We are seeking an organized, confident, and client-focused Event Coordinator to plan and execute corporate events ranging from intimate meetings to large‑scale functions.

This is a hands‑on role requiring strong on‑site presence, clear communication, and the ability to pivot quickly in live‑event environments. You will oversee event logistics, manage client expectations, and ensure seamless execution from contract to post‑event follow‑up.

If you thrive in fast‑paced settings and take pride in delivering polished, professional events — we want to hear from you.

Key Responsibilities

• Plan, coordinate, and execute corporate events of varying size and complexity
• Serve as the primary on‑site contact to ensure seamless event delivery
• Prepare and manage event contracts and documentation
• Maintain accurate client and event information
• Coordinate timelines and logistics with internal teams, vendors, and clients
• Adapt quickly to last‑minute changes while maintaining professionalism
• Conduct post‑event follow‑up to support repeat business and long‑term relationships
• Uphold company standards for service and execution
• Perform other duties as assigned

What you bring

• Proven experience coordinating and hosting corporate events
• Strong organizational and time‑management skills
• Excellent written and verbal communication abilities
• Comfort working in high‑pressure, fast‑paced environments
• Proficiency with computers and event management software
• Professional, polished, and client‑focused approach
• Availability to work evenings and weekends

Physical requirements

• Ability to stand and walk for the duration of events
• Ability to lift, push, and pull up to 50 lbs
• Comfortable working in a physically active event environment

Why join us?

• Opportunity to lead dynamic corporate events with visible impact
• Collaborative and energetic team environment
• Competitive compensation based on experience

*This posting is for an existing vacancy