Event Coordinator

Keste; Canada; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading event management company in Canada seeks an experienced Event Coordinator to support the planning and execution of business events. In this detail-oriented role, you will manage event logistics, maintain project plans, and support on-site execution. The ideal candidate has over 4 years of experience in event coordination, strong organizational and communication skills, and is comfortable working with cross-functional teams. This position offers an exciting opportunity to deliver high-quality event experiences.

Qualifications

• 4+ years of experience coordinating events, meetings, or marketing programs.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Fluent in English.
• Comfortable working with cross-functional teams and external vendors.

Responsibilities

• Coordinate event logistics including registration, travel, lodging, catering, and on-site support.
• Maintain detailed project plans, timelines, and checklists for assigned events.
• Manage speaker logistics, communications, and prep materials.
• Provide on-site execution support including registration and logistics troubleshooting.
• Collect and organize post-event data and feedback.

Skills

Event coordination

Strong organizational skills

Verbal communication

Written communication

Project management

Tools

SurveyMonkey

FedEx

VistaPrint

Job description

Description

The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshows, executive/partner engagements, and virtual events. This role is highly detail‑oriented, operationally focused, and critical to delivering high‑quality event experiences that align with Argano’s brand and business objectives.

Job Responsibilities

• Coordinate event logistics including registration, travel, lodging, catering, shipping, and on‑site support
• Maintain detailed project plans, timelines, and checklists for assigned events
• Support agenda execution and run‑of‑show documentation
• Manage speaker logistics, communications, and prep materials
• Coordinate with vendors such as venues, AV, production, and catering partners
• Track contracts, POs, invoices, and payments in partnership with AP and Finance
• Support sponsor and partner deliverables as needed
• Manage event tools (SurveyMonkey, FedEx, Spectra, VistaPrint)
• Track attendee data, session attendance, and engagement metrics
• Maintain organized event documentation and file organization on drives
• Provide on‑site execution support including registration, speaker support, and logistics troubleshooting
• Support virtual event execution as needed
• Act as a key point of contact during event days for operational needs
• Collect and organize post‑event data and feedback
• Support post‑event reporting and recap materials
• Document learnings and process improvements

Required Qualifications

• 4+ years of experience coordinating events, meetings, or marketing programs
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Fluent in English
• Comfortable working with cross‑functional teams and external vendors