Document Control Specialist IV

NES Fircroft Ltd; Alberta; Hybrid; CAD 75,000 - 95,000; Full time

Job summary

A leading energy services company is seeking a Document Control Specialist IV to manage document control and records turnover for projects. Located in Alberta, this role involves coordinating vendor records and collaborating with stakeholders. Candidates should possess a diploma in a related field and at least five years of relevant experience. Proficiency in Microsoft Office and SharePoint is required, along with strong problem-solving and communication skills. This position offers a hybrid work model.

Qualifications

• A minimum of five (5) years of experience in a project environment.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills with advanced proficiency in Microsoft Office Suite and SharePoint.

Responsibilities

• Deliver Document Control and Records Turnover services for various projects.
• Coordinate timely turnover of vendor records.
• Collaborate with internal and external stakeholders to rectify record deficiencies.

Skills

Data management

Problem-solving

Communication skills

Collaboration

Attention to detail

Education

Diploma in Information/Business Analysis

Tools

Microsoft Office Suite

SharePoint

PowerBI

Job description

Overview

Description: Title: Document Control Specialist IV
Duration: 1 year
Location: Calgary or Edmonton
Hybrid Model: In-office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)

Responsibilities

• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.

Knowledge, Skills & Abilities

• Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of five (5) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Capacity to handle a high workload, tight timelines, and high-impact activities.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
• Outstanding communication skills, both written and oral.
• Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
• Possesses a keen attention to detail.