Department Manager

University of Toronto; Toronto; On-site; CAD 93,000 - 110,000; Full time

Job summary

A leading Canadian university in Toronto is seeking a Department Manager for the Earth Sciences department. This role includes overseeing financial activities, managing administrative functions, and providing leadership for staff development. Ideal candidates have a degree in a relevant field and at least 5 years of progressive management experience in financial administration. This full-time position offers a competitive salary and the opportunity to be part of a diverse academic community.

Benefits

Professional development opportunities

Inclusive work environment

Competitive salary

Qualifications

• Minimum 5 years of relevant experience in financial and administrative management.
• Experience building effective administrative systems and processes.
• Experience leading and motivating staff members.

Responsibilities

• Provide financial management and oversight of the department.
• Ensure compliance with University policies and guidelines.
• Hire and support staff, fostering professional development.

Skills

Advanced Computer Skills in MS Office

Excellent interpersonal skills

Analytical and problem-solving skills

Education

University degree in business, economics, or financial management

Tools

MS Office (Excel, Outlook, Word)

FIS

HRIS

Job description

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Date Posted: 08/22/2025
Req ID:44774
Faculty/Division: Faculty of Arts & Science
Department: Department of Earth Sciences
Campus: St. George (Downtown Toronto)

Description:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, 7 colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Earth Sciences at the University of Toronto is ranked among the best institutions globally. Our department is internationally regarded for research in fundamental geoscience, having given rise to major advances in a number of areas. Counted among the departmental alumni are many leaders in academia, government, and industry. The Department of Earth Sciences emphasizes a tradition of excellence with a focused emphasis on research training, field and lab-based experience as a keystone of its comprehensive programs in geology, environmental geoscience and geophysics.

Reporting into the Chair, the Department Manager provides leadership and effective management of financial, and HR matters for the Department of Earth Sciences. The Manager is responsible for the financial activity of the department, including operating budget, budget preparation, forecasting, spending, accounting, payroll, purchasing, reconciliation, oversees granting and research accounts activity and provide financial recommendations to the Chair.

The Department Manager is responsible for the administrative functioning of the department involving personnel, payroll, human resources and services/systems essential to the efficient operation of the department. The incumbent will be responsible for hiring, supervising and supporting professional development for administrative and casual staff.

The Manager oversees departmental operations and broad management initiatives and works with the Chair to develop departmental strategic plans in alignment with the goals of the Faculty and the University and ensures administrative practices are in compliance with University policies and guidelines.

Qualifications:

EDUCATION:

• University degree in business, economics, and/or financial management or an acceptable equivalent combination of education and experience.

EXPERIENCE:

• Minimum 5 years’ relevant and progressive experience in financial and administrative management.
• Experience building and developing effective administrative systems and processes.
• Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, academic administration or similar organizational procedures.
• Experience leading, supervising, and motivating staff members.
• Supervising staff in a unionized environment is an asset.

SKILLS:

• Advanced Computer Skills in MS Office (Excel, Outlook, Word)
• Demonstrated experience with FIS, and HRIS, databases or equivalent systems
• Excellent administrative, analytical, problem solving and financial skills with ability to interpret and apply information and provide financial analysis.
• Excellent interpersonal skills

OTHER:

• Demonstrated leadership and interpersonal skills including ability to guide and motivate staff and to develop cooperative, collegial working relationships
• Demonstrated sound judgment and decision-making,
• Ability to manage competing deadlines and a variety of activities with competing deadlines; excellent time management skills; strong organizational skills and attention to detail; demonstrated initiative
• Proven effectiveness in the development of administrative systems and processes, adaptable to changing priorities.
• Discretion and confidentiality in dealing with highly sensitive information.

Closing Date:09/14/2025,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:PM 3 -- Hiring Zone: $93,592 - $109,190 -- Broadband Salary Range: $93,592 - $155,985
Job Category: Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .