Cultural Services Assistant Job Details | Richmond Hill

Richmond Hill; Richmond Hill; On-site; CAD 30,000 - 60,000; Part time

Job summary

A municipal corporation in York Region seeks a Cultural Services Assistant to aid in event project management, providing administrative assistance, and supporting event execution. The ideal candidate should have a diploma in recreation or cultural administration and experience in community organizations. Key skills include knowledge of municipal planning and social media proficiency. This role is part-time with a pay of $27.78 hourly.

Qualifications

• CPR and First Aid certified.
• Satisfactory Police Vulnerable Sector check upon hiring.

Responsibilities

• Provide administrative assistance in planning and delivering events.
• Lead in event project management aspects including documentation.
• Assist with database management and event-related communications.
• Participate in event setup, execution, and teardown.
• Ensure compliance with emergency protocols.

Skills

Knowledge of Municipal Event Planning

Experience working with SharePoint

Experience working with databases

Experience working with events, arts and cultural community organizations

Experience with social media

Demonstrated communication skills

Ability to work independently

Responsible, creative and organized

Demonstrated judgment and decision-making

Class G Drivers License

Education

Diploma in Recreation, Events, Arts, Culture, or Heritage Administration

Job description

Cultural Services Assistant

Posting Id 3067 Number of Positions 1 Department Community Services Division Recreation and Culture Services Shift Monday to Friday *contingent on event schedule Rate of Pay $27.78- $27.78Hourly Job Type Permanent Part Time Posting Type Internal and External Posting Date 07/24/2025 Application Deadline 08/07/2025 Position Summary

Reporting through the Cultural Services Section of the Recreation and Culture Division, this position supports event project management in areas such as administration, marketing, programming, logistics, and operations. You will play a key role in assisting the Event Coordinators with the planning and delivery of a robust portfolio of events, both City and Community-led.

Your role will also be to support the execution of other select events as requested, and will require you to attend those events outside of normal business hours as assigned.

Your passion for the event industry, paired with your creativity and understanding of emerging event trends will equip you with the skills required to keep pace and succeed in this fast-paced and dynamic environment.

This role requires a dedicated, customer-service oriented individual who is organized, excels in a team environment, takes direction well, has superb administrative skills and is ready to contribute to a growing Section within the Division.

Key Duties and Responsibilities

• Provides administrative assistance to staff within the Cultural Services Section in the planning and delivery of events led by the City.
• Will directly lead in areas of event project management including administration and programming including, but not limited to:
  • Creating and updating event day documentation such as emergency contact lists, sign in/out sheets, and photography checklists
  • Developing and implementing new and existing contests at events
• Will provide assistance in other areas of event management including, but not limited to:
  • Database management such as updating, monitoring, summarizing, and tracking information
  • Drafting and circulating eblasts, updating website content, and posting event-related information on external online mediums
  • Scheduling, preparing and taking minutes during meetings; research and benchmarking
  • Financial tracking; processing of event permits; updating resource manuals; toolkits; forms
  • Preparing event documents; info/orientation packages; contact lists; accreditation; equipment lists
  • Volunteer management; risk management; transportation & safety; waste management
  • Overseeing equipment/supplies inventory and storage including maintenance and replenishing as needed
  • Inputting survey information and developing statistical reports specific to community feedback

Duties and Responsibilities Cont'd

• Will serve as the primary contact for external applications that are submitted for consideration specific to vendor/exhibitor and entertainer applications
• Provides assistance with event set up, execution and tear down
• Assists with the implementation of emergency protocols as required
• Work effectively with all event attendees, vendors/entertainers/suppliers, volunteers and staff

Education and Experience

• Diploma in Recreation, Events, Arts, Culture, or Heritage Administration or equivalent
• CPR and First Aid certified.

Required Skills/Knowledge

• Knowledge of Municipal Event Planning
• Experience working with SharePoint
• Experience working with databases
• Experience working with events, arts and cultural community organizations
• Experience working with social media accounts, specifically Facebook, Instagram and X
• Demonstrated communication and customer service skills
• Demonstrated ability to work independently in a fast-paced environment
• Responsible, creative and organized individual

Required Skills/Knowledge Cont'd

• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture
• Demonstrate the City’s corporate values of service, collaboration, care and courage
• Class G Drivers License with use of a vehicle (Mileage Compensated)
• Satisfactory Police Vulnerable Sector check upon hiring.

Leadership Competencies

• Demonstrates personal leadership
• Builds people and culture
• Cultivates open communication
• Shapes the future
• Navigates and leads through complexity and change

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees ’ link on the City’s Careers Page .

We thank all candidates for their interest, however, only those under consideration will be contacted.

TheCity of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.