Coordinator, Tri-Campus Sports Operation

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading institution in higher education in Toronto is seeking a Coordinator for the Intramural and Tri-Campus Sports program. This full-time role entails organizing sports events, managing schedules, and providing excellent customer service to over 13,000 participants. Candidates should possess an undergraduate degree in Physical Education or Sport Administration and have at least two years of related experience. The position offers a salary range of $67,916 to $86,855.

Qualifications

• Minimum two years' relevant experience working in sport administration.
• Experience scheduling leagues and/or tournaments is required.
• Familiarity with the policies and operations of post-secondary recreation is needed.

Responsibilities

• Develop and communicate league and tournament schedules.
• Support administration of the Tri-Campus Sports programs.
• Coordinate meetings and logistical support for events.

Skills

Interpersonal skills

Problem solving

Organizational skills

Communication skills

Education

Undergraduate degree in Physical Education or Sport Administration

Tools

Microsoft Office

Database management

Online registration systems

Job description

Overview

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. The Faculty is guided by values of integrity, respect, equity and diversity. https://kpe.utoronto.ca/

Your opportunity

The Intramural and Tri-Campus Sports program at the University of Toronto is one of the largest in Canada, providing competitive and recreational sport opportunities in league, tournament and event structures to over 13,000 participants per year across all three campuses.

Under the general direction of the Manager, Tri-Campus Sports, the incumbent plays a significant role in providing support for the Intramural program. Working in a team environment, the incumbent delivers accurate, effective and efficient customer service while projecting a welcoming positive and professional image. The Coordinator provides support and assistance in the coordination and implementation of Tri-Campus Sports programs.

Responsibilities

• Determining logistical details and activities for events and/or programming
• Developing, communicating, and updating all league and tournament schedules
• Implementing plans and process improvements for program and service activities
• Working with department staff, student staff, and divisional representatives to resolve program operational-related matters
• Directing the activities of a team of work-study students and assists in staff training, event management, and program communications
• Organizing, summarizing and circulating program and/or course evaluations
• Supports the administration of the Tri-Campus Sports programs, including preparation of casual staff contracts, collections and forwards payroll information for processing program registration and payment
• Coordinating meeting and logistical support

Essential Qualifications

• Undergraduate degree in Physical Education or Sport Administration or the equivalent acceptable combination of education and experience
• Minimum two years' relevant experience working in sport administration
• Experience scheduling leagues and/or tournaments is required
• Experience with recreation program delivery and familiarity with the policies, procedures and operations of post-secondary recreation and athletic programs
• Strong interpersonal, problem solving/conflict resolution skills
• Demonstrated excellence in oral/written communication with a high attention to detail
• Strong organizational & editorial skills
• Ability to deliver high quality work in an environment of overlapping, time sensitive tasks
• Ability to function in a position driven by competing demands and frequent interruptions
• Strong ability to create and adjust schedules across a variety of sports and facilities
• Competency with Microsoft Office, database management and online registration systems
• Ability to work with diverse groups of people
• Ability to exercise initiative, discretion and good judgment and to handle confidential information
• Understanding of and demonstrated commitment to equity and diversity issues in keeping with the Faculty's mission, goals and values

To be successful in this role you will be

• Communicator
• Multi-tasker
• Organized
• Tactful
• Team player

Additional details

Closing Date: October 1, 2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget- Term

Schedule: Full-time, Monday to Friday with some evening and weekend work required.

Pay Scale: USW Pay Band 09 -- $67,916 with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Athletics

Recruiter: Brandi O'Connor

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.