COORDINATOR – HR BUDGET & INVOICING SUPPORT

BDC; Montreal (administrative region); Hybrid; CAD 50,000 - 75,000; Full time

Job summary

A leading Canadian financial institution is seeking a Coordinator to manage purchase orders, liaise with the Procurement team, and track invoicing. This role requires organizational skills, experience in procurement coordination, and proficiency in Microsoft Excel. The position is located in Montreal and offers a hybrid work model with flexible benefits. Bilingualism in French and English is required. Join a workplace recognized for its inclusivity and commitment to employee well-being.

Benefits

Employee Savings and Investment Plan

Defined Benefit Pension Plan

$750 wellness and health care spending account

Five personal days

Sick days as necessary

Closed from December 25 to January 1

Qualifications

• 2 to 5 years of experience in procurement coordination, financial operations, HR, or administrative support.
• Experience with invoice processing and purchase order systems.
• Attention to detail is crucial in this role.

Responsibilities

• Streamline and manage activities related to purchase orders and invoicing.
• Support budgeting exercises and collaborate with Finance.
• Track supplier invoices and monitor budget utilization.

Skills

Organizational skills

Communication

Stakeholder management

Proficiency in Microsoft Excel

Bilingualism (French and English)

Education

Post-secondary education in Business Administration, Finance, or related field

Tools

Service Now

Concur

Job description

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1
• A hybrid work model that truly balances work and personal life
• Opportunities for learning, training and development, and much more...

Explore the BDC Way in our Culture Book

POSITION OVERVIEW

The Coordinator plays a central role in streamlining and managing all activities related to the creation of purchase orders, liaison with the Procurement team, and tracking of invoicing and financial documentation. This role ensures invoices are treated and paid within the allotted time, monitors HR operational budget and reports any variances. It also ensures operational efficiency, compliance with internal directives, and timely execution of procurement-related tasks.

CHALLENGES TO BE MET

BUDGET SUPPORT

• Support budgeting exercises.
• Collaborate closely with Finance to ensure alignment and accuracy.
• Track expenses and monitor budget utilisation to identify variances.
• Provide budget reports as needed.

INVOICE TRACKING AND FINANCIAL COORDINATION

• Receive, verify, and process supplier invoices for payment, when applicable.
• Track invoice status and follow up on discrepancies or delays.
• Monitor and track expenses.

PURCHASE ORDER MANAGEMENT

• Create, process, and monitor purchase orders (POs) for goods and services.
• Ensure accuracy and completeness of PO documentation in alignment with procurement policies.
• Liaise with internal stakeholders to validate procurement needs and timelines.

PROCUREMENT LIAISON

• Serve as the primary point of contact between HR and the Procurement department.
• Coordinate contract-related activities and ensure alignment with procurement directives.
• Assist in planning of Requests for proposals (RFP’s) by collaborating with internal stakeholders.

CROSS-COORDINATOR COLLABORATION

• Work closely with other coordinators across the team to ensure alignment and consistency in procurement and financial processes.
• Provide support to fellow coordinators on related tasks when needed, fostering a collaborative and responsive team environment.
• Share best practices and contribute to continuous improvement initiatives.

OPERATIONAL SUPPORT

• Collaborate with cross-functional teams to support project coordination and logistics.
• Participate in meetings and provide updates on procurement and financial activities.

WHAT WE ARE LOOKING FOR

• Post‑secondary education in Business Administration, Finance, or a related field.
• 2 to 5 years of experience in procurement coordination, financial operations, HR or administrative support.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management abilities.
• Strong proficiency in Microsoft Excel.
• Experience with invoice processing and PO systems (e.g., Service Now).
• Experience with Concur, an asset.
• Familiarity with procurement directive and contract management, an asset.
• Bilingualism (French and English) is required.

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [e-mail].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.