Coordinator Events

Calgary Airports; Calgary; Hybrid; CAD 77,000 - 81,000; Full time

Job summary

A leading airport authority in Calgary seeks an Event Coordinator to manage and execute events that foster collaboration and engagement. The role involves coordinating logistics, supporting various events, and ensuring a smooth experience for participants. Candidates should have 1–3 years in event coordination, strong organizational skills, and be eligible for an RAIC. This position offers a hybrid work environment, combining office and remote work, along with a focus on diversity and valuing different perspectives.

Qualifications

• 1–3 years of experience in an event coordination role.
• Strong organizational skills to manage multiple tasks.
• Excellent attention to detail for event logistics.

Responsibilities

• Support planning and delivery of various events and celebrations.
• Coordinate logistics and manage timelines for events.
• Provide onsite support during events.

Skills

Event coordination

Organizational skills

Bilingual (English and French)

Education

College or Associate Diploma in Event Management

Job description

• Salary: Band 7 ($77,161.50 or $80,242.50)
• Status: Full-Time, Permanent, Unionized
• Work environment: Hybrid (3 days in office, 2 days WFH)
• Number of positions available: 1
• Closing Date: February 26, 2026

Why Calgary Airports

Powered by heart and dedicated to excellence, we’re the team that keeps Calgary connected – and you could be our newest member. We’re in the business of uplifting people, and every day, we create runways to new places and possibilities, building a better airport experience for everyone.

What’s The Team Like

You’ll be joining a collaborative team dedicated to creating meaningful, memorable experiences across Calgary Airports. This role is part of the group that designs, plans, and delivers events that bring our culture to life, from internal crew celebrations and engagement activities to external airport activations, community events, and public facing experiences. We’re a small but passionate team that thrives on creativity, energy, and connection. We work across the organization and with partners throughout the airport community to shape moments that spark pride, excitement, and a sense of belonging. If you love building experiences that bring people together, you’ll feel right at home here.

What Are Some Of The Responsibilities

• Support the planning, organization, and delivery of town halls, team events, seasonal celebrations, retail openings, etc by coordinating logistics, timelines, and details from start to finish.
• Coordinate execution of events with partners like Communications, Facilities, IT/AV, and Security.
• Book venues, manage calendars, send invitations, track attendance, and prepare event materials so everything is ready at the right time and in the right place.
• Liaise with internal partners to confirm requirements, secure resources, and coordinate logistics balancing needs, timelines, and available space within approved parameters.
• Track event expenses, assist with purchase orders and invoice processing, and help keep events aligned to approved budgets.
• Draft and adapt event communications such as invitations, agendas, and day of instructions to ensure clear, timely information for all audiences.
• Provide onsite support during events by managing check‑ins, answering routine questions, and helping things run smoothly behind the scenes.
• Identify and manage common event risks (AV issues, catering timing, room setup, crowd flow) and escalate higher‑impact issues when needed.
• Collaborate closely with Events Specialist and the broader team, providing reliable coordination support that helps initiatives succeed.

What Do You Need To Bring

• You’ll need to be eligible to obtain and maintain an RAIC. Don’t worry – we’ll help you through this! For more details, check out: RAIC ProgramandApplication Information.
• 1–3 years of experience in an event coordination role, where you helped turn plans into well‑executed, memorable experiences.
• College or Associate Diploma in Event Management, Marketing or a related field. Relevant professional experience may be considered in lieu of formal education.
• Strong organizational skills; you’re comfortable managing task lists, tracking deadlines, and keeping event details moving forward.
• The ability to juggle multiple tasks at once, such as booking spaces, coordinating with partners, preparing materials, and supporting event day activities.
• Excellent attention to detail, ensuring event information, schedules, materials, and logistics are accurate and ready on time.
• Solid time management skills, with the ability to prioritize day‑to‑day tasks and meet event deadlines in a fast‑paced environment.
• A collaborative, service‑oriented mindset; you enjoy supporting teammates, responding to requests, and helping events run smoothly behind the scenes.
• Clear and professional communication skills for coordinating with internal partners and sharing event details with attendees.

What Additional Skills Are An Asset

• Bilingual in English and French.

What Does Diversity Mean To Us

We are committed to building a team where exceptional leadership shines and our crew thrives both at work and at home. We believe that deliberate steps such as creating a workplace that is physically and psychologically safe, equitable to all, and actively and diligently taking steps along the path to reconciliation are the keys to making this a reality.

Our Values

We prioritize genuine concern and compassion for everyone we engage with, from our team members to our partners and guests, always striving to help and support one another. We actively seek diverse perspectives in our decision‑making and collaboratively tackle challenges. We work together with trust and transparency, supporting one another to achieve the collective goals of our organization. We grow, evolve, and adapt with purpose, continually aligning our actions with our vision. We embrace curiosity and boldly challenge the status quo, exploring new opportunities and taking thoughtful, responsible risks that drive purposeful innovation.