convention and special events planner

Hôtel St Paul; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local hotel in Montreal seeks an Event Coordinator to manage and execute various events, ensuring excellent customer service and logistics. The role requires bilingual communication skills and at least 2 years of relevant experience in event planning. Responsibilities include preparing financial reports, developing marketing strategies, and supervising food services. The ideal candidate should be detail-oriented, have strong interpersonal skills, and a good knowledge of software tools. This is a full-time, on-site position.

Qualifications

• 2 to 3 years experience in event management.
• Must possess technology knowledge especially databases and office software.
• Familiarity with hospitality services required.

Responsibilities

• Assist in preparing financial reports for events.
• Co－ordinate meeting activities and manage logistics.
• Develop marketing and communication plans for events.
• Supervise food service operations during events.
• Plan for required services and documentation.

Skills

Bilingual

Attention to detail

Excellent written communication

Excellent oral communication

Time management

Resourcefulness

Team player

Ability to multitask

Education

College/CEGEP

Tools

MS Excel

MS Office

MS PowerPoint

MS Word

Database software

Search Engine Optimization (SEO)

Social Media

MS Outlook

Job description

Overview

Languages: Bilingual

Education: College/CEGEP

Experience: 2 years to less than 3 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting: On-site customer service

Responsibilities

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi‑media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in budget preparation
• Co‑ordinate and monitor conference and meeting activities and attend to related details
• Co‑ordinate media services
• Co‑ordinate set‑ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre‑ and post‑distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Manage Event Logistics
• Develop and implement business plans
• Implement marketing activities
• Carry out management duties
• Attend to group arrivals and departures
• Connect power to audio and visual equipment
• Manage events
• Supervise food service operations
• Direct the marketing strategies of establishments
• Develop communication strategies
• Conduct research to support content production

Experience and specialization

Computer and technology knowledge

• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Search Engine Optimization (SEO)
• Social Media

Area of work experience

• Hotel, motel, resort

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast‑paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask
• Dependability
• Creativity