Contracts and Proposal Specialist

J.D. Irving, Limited; Saint John; On-site; CAD 60,000 - 80,000; Full time

Job summary

A well-established Canadian company is seeking a detail-oriented Contracts and Proposal Specialist to manage proposal development and contract reviews. Candidates should have a Bachelor’s degree and over 2 years of relevant experience. Strong writing, analytical, and project management skills are essential. This role offers an opportunity to contribute to business growth in a dynamic environment in Saint John, New Brunswick.

Qualifications

• 2+ years of experience in contracts administration, proposal writing, or procurement.

Responsibilities

• Coordinate preparation of contract and bid documents.
• Collaborate with sales to ensure proposal accuracy.
• Review contract terms for alignment with policies.
• Maintain library of proposal templates and clauses.
• Track proposal outcomes for insights and improvements.
• Support vendor registration and compliance documentation.

Skills

Strong analytical skills

Excellent written communication

Project management skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business, Communications, or related field

Job description

We are seeking a detail-oriented and strategic Contracts and Proposal Specialist to join our team. This role is responsible for managing the end-to-end proposal development process, coordinating contract reviews, and ensuring compliance with customer requirements and internal policies. The ideal candidate will bring strong writing, analytical, and project management skills to support business growth and operational excellence.

Qualifications

• Bachelor’s degree in Business, Communications, or a related field.
• 2+ years of experience in contracts administration, proposal writing, or procurement.
• Strong analytical and written skills
• Experience using Microsoft Office suite

Responsibilities

• Coordinate preparation of contract and bid documents.
• Collaborate with sales, to gather input and ensure proposal accuracy.
• Review contract terms, ensuring alignment with ICS policies and risk tolerance.
• Maintain a library of proposal templates, and contract clauses.
• Track proposal outcomes and provide insights to improve win rates and response quality.
• Support vendor registration and compliance documentation for key accounts.