Compliance Specialist

Pinchin; Hamilton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A multidisciplinary consulting firm is seeking a Compliance Specialist for their Finance & Administration department. The role involves vendor and client onboarding, ensuring compliance with security requirements, and supporting the Security Clearances team. Candidates should have a post-secondary education and at least 5 years of administrative experience. This position offers flexibility with remote work options and competitive salaries.

Benefits

Competitive salaries and benefits

Flexible work arrangements

Paid days off

Membership dues reimbursement

Wellness accounts

Qualifications

• At least 5 years' experience in administration preferred.
• Ability to obtain PWGSC Secret (Level II) Security Clearance.
• Capability to complete and maintain PSPC Controlled Goods certification.

Responsibilities

• Provide backup support to Security Clearances team.
• Respond to vendor onboarding requests and evaluate submissions.
• Handle client requests accurately and efficiently.

Skills

Understanding of insurance and risk mitigation

Problem-solving skills

Excellent interpersonal skills

Proficiency with Microsoft Office Suite

Education

Post-secondary education

Job description

Compliance Specialist

Full Time Support Group Staff

Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad hoc duties as required.

A Day in the Life of a Compliance Specialist at Pinchin:

Vendor Onboarding

• Respond to all requests for vendor onboarding and evaluate vendor submissions to ensure they meet Pinchin’s requirements.
• Enter vendor setups in the operating system (Vision), ensure accuracy, and maintain detailed records.
• Liaise with Accounts Payable during payment cycles.
• Follow guidelines and seek exception reviews from our risk team when necessary; communicate regularly with executive-level employees.
• Track WSIB and WCB for all vendors using each province’s online database; update Vision for vendors out of compliance.
• Analyze and verify the consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Ensure all client requests are handled accurately and efficiently within acceptable turnaround times.
• Serve as the point of contact and compile information for annual prequalification documentation.
• Interact with potential clients to gather information for setting up in SharePoint (Client Grove) and Vision.
• Review client-provided information against Pinchin’s engagement criteria, such as retainer policies.
• Maintain the ‘Client Grove’ (SharePoint database).
• Identify opportunities to enhance, streamline, and automate the client engagement process.
• Collaborate with Accounts Payable, Safety, IT, Security, and other departments to gather necessary information.
• Respond to client requests professionally and promptly.

Insurance

• Understand RFP/Tender documents and prepare insurance certificates as per client requirements, liaising with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances

• Assist the Security Clearances Team with maintaining employee and organization security clearances, ensuring compliance with company, government, and client security requirements.

What You Bring to the Pinchin Team:

• Understanding of insurance and risk mitigation, or strong problem-solving skills with the ability to learn insurance concepts.
• Good judgment and critical thinking skills for investigating and solving problems.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with at least 5 years’ experience in administration preferred.
• Proficiency with Microsoft Office Suite.
• Ability to obtain PWGSC Secret (Level II) Security Clearance, with no criminal record and residence in Canada for the past 5 years.
• Capability to complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Maintain confidentiality and professionalism.

What’s in It for You:

We offer competitive salaries and benefits, along with a supportive environment that values mentoring, career development, community involvement, flexible work arrangements, paid days off, vacation, membership dues reimbursement, wellness accounts, social activities, team events, hotel rates, and more. Join us and be part of an inclusive, dynamic workplace!

Please note: Our recruitment may involve online testing. Employees may be required to undergo security clearances and periodic drug and alcohol testing to access certain sites. Only shortlisted candidates will be contacted.

• No agency phone calls please.

Why Pinchin?

At Pinchin, our employees are our greatest asset. We provide resources and expertise to support your career growth. Our culture is built on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm offering engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusion. If you require accommodations during the recruitment process, please let us know.

Working Together, Making Things Better