Compensation/HRIS Analyst (TFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Ottawa seeks a Compensation/HRIS Analyst to support compensation and classification programs and manage HRIS data. The ideal candidate will have a background in Human Resources or related fields, with 3+ years experience in job evaluation and HRIS systems. This role ensures market competitiveness and compliance with guidelines, contributing to an inclusive workplace.

Qualifications

• Minimum of 3 years experience in job evaluation and HRIS.
• Knowledge of compensation structures and related legislation.
• Bilingualism is an asset.

Responsibilities

• Assists with data entry, system updates, and generating reports.
• Participates in job evaluation process documenting results.
• Analyzes salary data from market-based compensation surveys.

Skills

Data management

Compensation analysis

HRIS knowledge

Job evaluation

Analytical skills

Education

Post-secondary education in Human Resources, Business, or Finance

Tools

HRIS systems

Job description

Overview

The Compensation/HRIS Analyst is responsible for supporting the administration of compensation and classification and benefits programs and supporting the HRIS Lead by assisting with data management and system updates in the HRIS system.

Responsibilities

• Assists the Total Compensation and HRIS Leads with accurate data entry, system updates, and generating reports, ensuring data integrity and timely delivery.
• Participates in the job evaluation process and ensures consistency and compliance across different groups/unions, while documenting job evaluation results, providing rationale for ratings, and updating the job evaluation database and related documentation.
• Collects, compiles, and analyzes salary data from market-based compensation surveys to ensure market competitiveness;
• Prepares, reviews, and submits compensation surveys (e.g., OHA Regional Salary Survey, ad hoc requests) within set timelines, ensuring data accuracy and completeness.
• Generates ad hoc compensation reports from the HR information system as input to compensation review/analysis.
• Maintains and updates databases, systems, reports, documents, and tools used for salary analysis, ensuring the accuracy of data and compliance with guidelines, policies, procedures and pay equity requirements.
• Assists with the Step Increase/progression and COLA program for unionized and non-unionized workforce.
• Reviews and processes compensation requests (e.g., responsibility pay, bonuses, etc.), ensuring adherence to established guidelines and policies.
• Maintains and creates compensation tables (job codes, salary scales, etc.) in HRIS.
• Conducts audits of HR-related data to ensure accuracy and validity, and is responsible for correcting discrepancies uncovered and updating the system.
• Works in a manner that complies with staff and patient/client safety practices, policies and procedures.
• Ensures a work environment that is conducive to the organization’s anti-racism, harassment, discrimination-free workplace and work safety policies and practices.
• Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment.

Qualifications

• Post-secondary education in Human Resources, Business, Finance or Equivalent.
• Minimum of 3 years of experience in job evaluation, job description development, and working with HRIS systems, with a strong understanding of compensation structures, job classification systems, and related legislation, preferably within a unionized hospital or healthcare environment.
• Knowledge of compensation and job evaluation practices: understanding of compensation structures, job classification systems, and related legislation.
• Experience with HR information systems, knowledge of HRIS systems and supporting compensation-related processes, including data management and system updates.
• English level A- in oral expression, oral comprehension, reading comprehension and written expression. Bilingualism is an asset.