Christmas Office Assistant

The Salvation Army; Ajax; On-site; CAD 30,000 - 60,000; Part time

Job summary

A community support organization in Ajax, Ontario is seeking a temporary Office Assistant to provide support during the Christmas season. Key responsibilities include answering phones, registering clients for various programs, and overseeing toy distribution. Ideal candidates should possess strong skills in Microsoft Office, have good communication abilities, and be self-motivated. This is a part-time position, and the target hourly wage ranges from $17.61 to $26.41 based on experience and skills.

Qualifications

• Strong skills in all Microsoft Office products required.
• Good organization and communication skills.
• Self-motivated individual required.

Responsibilities

• Answer phone and respond to volunteer inquiries.
• Meet with clients to register them for Christmas programs.
• Complete and update paperwork and spreadsheets.

Skills

Typing

Microsoft Office

Data Entry

Customer Service

Computer Skills

Microsoft Outlook

QuickBooks

Office Experience

10 Key Calculator

Front Desk

Filing

Administrative Experience

Education

Completed high school

Tools

Microsoft Office

Email

Internet-based programs

Job description

Who We Are
For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world‑wide Christian church each year we help more than 2 million people providing necessities such as food, clothing and additional items. We also support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith‑and‑values‑based organization we hire and serve people of all backgrounds and walks of life – there is a place for everyone to belong here.

Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

POSITION PURPOSE SUMMARY

The Office Assistant provides support during the Christmas season on a temporary basis.

ACCOUNTABILITIES

• Answer phone and respond to volunteer inquiries as required.
• Meet with clients to register them for various Christmas Programs (e.g., toy registration, Christmas Dinner).
• Complete and update all paperwork and spreadsheets for the different Christmas Programs.
• Help oversee and participate in our toy distribution day to ensure everything is organized and ready to be passed out.
• Perform other related duties as required.

WORKING CONDITIONS

• This is a temporary position.
• Shifts may include days, afternoons and evening shifts Monday through Saturday; flexibility in scheduling is required.
• The supervisor will set the hours of work and work schedule.
• The working environment is typically in the office in generally agreeable conditions.
• Required to wear appropriate Salvation Army identification.
• Ability to lift/move up to 10 lbs. (4.5 kgs) in a safe manner.

Education Qualifications and Certifications

• Completed high school.

Experience and Skilled Knowledge Requirements

• A minimum of one (1) year of prior related experience working in community‑based programs would be a definite asset.
• Strong skills in all Microsoft Office products and good working knowledge and experience with email and internet‑based programs.

Skills and Capabilities

• Good organization, strong oral and written communication and interpersonal skills.
• Self‑motivated and disciplined.
• Participate as an active and responsible team member.
• Ability to represent the organization in a professional and engaging manner.
• Attention to detail, problem‑solving and analytical skills.
• Ability to work with little supervision but also able to accept direction when necessary.
• Maintain information in confidence as required.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army health and safety policies and procedures.
• Treat the property of The Salvation Army with due care and caution.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to the Salvation Army in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Compensation

The target hiring range for this position is $17.61 to $26.41 per hour.

Placement in the salary range will be based on factors such as market conditions, internal equity and candidate experience, skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.

Key Skills

Typing, Microsoft Office, Data Entry, Customer Service, Computer Skills, Microsoft Outlook, QuickBooks, Office Experience, 10 Key Calculator, Front Desk, Filing, Administrative Experience

Employment Type : Part‑Time

Experience : years

Vacancy : 1

Monthly Salary : 17 – 22