Casual School Secretary

Nanaimo Ladysmith Public Schools - School District 68; Nanaimo; On-site; Part time

Job summary

A school district in Canada is looking for casual clerical staff to assist with administrative tasks across schools. The role involves providing reception services, maintaining filing systems, and supporting student record management. Candidates should have a one-year certificate for Administrative Assistants and strong skills in Microsoft Office. A minimum of 50 wpm keyboarding speed is required, combined with excellent interpersonal skills.

Qualifications

• Minimum keyboarding speed of 50 wpm.
• Good grammar, spelling, and punctuation skills.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Provide school reception and general information.
• Assist with ordering and storing school supplies.
• Maintain filing systems.

Skills

Interpersonal skills

Microsoft Office proficiency

Good communication skills

Attention to detail

Education

One-year certificate for Administrative Assistants

Job description

Overview

Nanaimo Ladysmith Public Schools is looking for casual clerical staff members to assist with various administrative tasks at schools across our district. In this dynamic role, you\'ll play a crucial part in ensuring the smooth operation of our schools, directly contributing to a positive learning environment for students.

If you are looking for a new opportunity where your efforts can help make a difference in the lives of young learners, we invite you to apply and join our team!

Assignments

Casual on-call – single day, short term up to a month, and long term assignments, leading to a permanent position.

Wage

$29.07 per hour with 10.8% in lieu of vacation and statutory holidays.

Responsibilities

• Provides school reception and general information by distributing mail, greeting visitors, responding to student needs and answering general enquiries.
• Collects, prepares, photocopies, collates and distributes a variety of documents and may type from handwritten notes, rough drafts, or corrected copy.
• Provides general office assistance and may be assigned specific school duties, such as student record files, maintenance of student attendance records, parent liaison, input and retrieval of data utilizing a district computer and software systems.
• Receives and processes staff or student fees and monies from fundraising as directed.
• Maintains filing systems and secures school keys as directed.
• Assists with ordering and storing school supplies including first aid supplies.
• Assists with collecting, preparing, photocopying, collating and distributing a variety of documents and forms including the maintenance of lists, student directories and course outlines and health and safety binders.
• Assists with the preparation of certificates and transcripts for students.
• Assists with the maintenance of textbook distribution and returns and receipt of monies from students.
• Operates and provides maintenance to general office equipment including PC, photocopier.
• Assists or advises other school-based staff.
• May, on occasion, be required to perform other related duties as assigned.

Your Education And Experience

• Completion of a one-year certificate for Administrative Assistants and over 1 year related experience or an equivalent combination of training and experience.
• Minimum keyboarding speed of 50 wpm.
• Demonstrated ability to operate all Microsoft Office products in a Windows environment.
• Good grammar, spelling and punctuation skills.
• Ability to perform duties independently with speed and accuracy and to work effectively under pressure with deadlines.
• Good interpersonal and communication skills.
• Ability to maintain the confidentiality of sensitive information seen or heard.

How To Apply

Please submit your application by clicking the APPLY button next to the job details. Applications should include a cover letter, detailed personal résumé, any certificates or diplomas, as well as two professional references from direct supervisors.

Please note: Nanaimo Ladysmith Public Schools thanks all applicants for their interest in working with us; however, only those shortlisted for an interview will be contacted. This posting will remain open until we have sufficiently met our staffing requirements.

If you have questions or require assistance with this application process, please contact the Customer Care department at MakeAFuture at 1 866 806 6851 or [e-mail]