Building Services Coordinator

CSA Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading standards organization in Toronto is seeking a Building Services Coordinator to provide administrative support and coordinate with contractors. You will manage building services requests, assist in the preparation of reports, and ensure smooth operations within the facilities. Candidates should have a secondary school diploma and three years of relevant experience, along with proficiency in various software applications. Join our mission to make the world a safer place.

Qualifications

• 3 years of experience working in Building Services.
• Intermediate/advanced skills in operating software.

Responsibilities

• Assist with quotes for furniture.
• Coordinate moves and construction for minimal disruption.
• Support reporting related to utility use or budget.

Skills

Proficiency with MS Word

Proficiency with Excel

Proficiency with PowerPoint

Proficiency with Access

Experience in Building Services

Education

Full Secondary School Diploma

Tools

SAP

Adobe Acrobat

Samanage

Job description

Overview

Employment Status: Regular

Time Type: Full time

BUILDING A WORLD CLASS TEAM STARTS WITH YOU

At the heart of CSA Group is a vision: making the world a better, safer, more sustainable place. Its mission spans nearly a hundred years, from the first engineering standard for railway bridges developed in 1919 to more than 3500 standards, codes and related products today. Headquartered in Canada, CSA Group has a global footprint with more than 30 labs and offices across Europe, Asia and North America. CSA Group tests, inspects and certifies a wide range of products—from everyday household items to leading-edge technology—to meet exacting requirements for safety, performance and environmental impact. Our employees take pride in making a difference in people’s lives through the work we do. We’re looking for people like you to help make it happen.

Job Summary

The Building Services Coordinator provides a wide variety of administrative and staff support services to Building Services Contractors and all CSA Group departments. It assists in the preparation and control of records, statistics and reports regarding operations and building services assets. It administers programs, projects and/or processes specific to the operating unit served. It liaises with others within CSA Group regarding company administrative issues related to purchasing, personnel, facilities and operations. It tracks Facility Services requests and ensures requests are completed. It liaises and coordinates with all external contractors. The nature and sensitivity of various duties requires a high degree of confidentiality.

Responsibilities

• Assists departments with quotes for furniture.
• Coordinates moves and construction to minimize staff/operations disruption.
• Coordinates Life Safety testing to meet legislated requirements and to minimize disruption to staff/operations.
• Coordinates and schedules external contractors for services required.
• Supports the organizational areas’ administrative requirements on a day-to-day basis with emphasis on work ticket creation and deployment of requests to the appropriate staff.
• Provides general office support to the Facility Manager by creating and generating reports based on utility use or budget tracking sheets, maintaining files and records, and maintaining the operational contract files; opens mail, distributes mail, faxes and courier shipments; may prepare overhead presentations as required.
• Acts as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following up with staff; coordinates between functions/departments as required to facilitate problem resolution.
• Creates and maintains forms, templates and procedure manuals, requiring specialized knowledge of a variety of functions; provides guidance to staff using the forms and templates.
• Plans, arranges and coordinates meetings, training sessions, presentations, conferences or other group events; prepares meeting notices, agendas, minutes and correspondence.
• Provides administrative and procedural support for the group and the Division, including completing and processing expense forms and assisting with coordinating staff attendance and vacation spreadsheets.
• Provides assistance for special projects as required.
• Orders all materials and equipment required by Building Services staff to continue services (e.g., building construction supplies, cleaning supplies, painting supplies, microwaves, refrigerators and other related materials and equipment).
• Initiates Purchase Requisitions/Purchase Orders in Workday and SAP.
• Acts as the initial point of contact for Building Services work ticket system in Samanage; prioritizes and assigns work as required.
• Coordinates all Building Services assets in MET team as required.
• Coordinates workspace moves for new hires and exits.
• Coordinates and schedules contracted services from various contractors (e.g., HVAC, Electrical, Security, Plumbing, Cleaning and Landscaping).
• Communicates facility information directly to all CSA Rexdale staff.
• Provides monthly Facilities expenses to Finance.

Qualifications

• Full Secondary School Diploma
• 3 years of experience working in Building Services
• Proficiency with MS Word, Access, Excel, PowerPoint; SAP; Adobe Acrobat
• PC usage is frequent and the incumbent must possess considerable knowledge and experience in operating software programs that require intermediate/advanced skills
• CSA Group is an Equal Opportunity Employer and is committed to diversity, equity and inclusion. We prohibit discrimination and harassment of any kind based on any grounds stipulated by applicable laws. We are an organization where opportunities are based on skills and abilities and differences are respected and valued. Please contact us if you require accommodation in the interview process.