Branch Administrator

Flynn Group of Companies; Kelowna; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading construction service company in Kelowna is looking for a Branch Administrator. The right candidate will handle various administrative tasks including greeting visitors, managing invoices, and coordinating travel. Candidates should have at least 2 years of administration experience and strong customer service skills. Salary is competitive at $55,000 - $65,000 per year.

Benefits

RRSP matching

Company events

Dental care

Extended health care

Vision care

On-site parking

Qualifications

• Minimum 2 years of previous administration experience.
• Strong customer service and communication skills are required.
• Prior experience with project coordination is considered an asset.

Responsibilities

• Greet visitors and manage sign-in procedures.
• Manage company credit card process and assist with invoicing.
• Book travel arrangements for staff and visitors.

Skills

Customer service skills

Communication skills

Time management skills

Problem-solving abilities

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

Flynn Group of Companies is seeking a Branch Administrator to join its team at the Kelowna Branch. (Office Location - 8775, 1 Jim Bailey Crescent, Unit D, Lake Country, BC, V4V 1L7). This position reports to the Branch Manager and requires an independent and reliable person to perform the responsibilities outlined below.

A Day In The Life

• Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
• Manage company p-card (credit card) process
• Assist with Invoicing for production
• Assisting the IT department with computer and telephone hardware setups for new hires
• Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company
• Coordinating incoming/outgoing mail, courier deliveries and distributing accordingly
• Booking flights, hotels, ferries etc. for out of town crews/ other visitors
• Generating WorkSafe BC clearance letters and submitting as required
• Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager
• Reviewing and processing accounts payable invoices
• Other administrative and coordinator duties as required

What We Offer

• RRSP matching
• Company events
• Dental care
• Extended health care
• Vision care
• On-site parking
• Competitive salary depending on experience/qualifications

What We Are Seeking

• Minimum 2 year of previous administration experience
• Strong customer service and communication skills
• Prior experience with project coordination is considered an asset
• Excellent interpersonal skills, pleasant and professional phone manner
• Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
• Strong time management skills
• Ability to multitask, prioritize and work in a fast paced, team environment
• Strong problem‑solving abilities

$55,000 - $65,000 a year