Bookkeeper/Admin

ATCO; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading service organization in Calgary is seeking a Bookkeeper/Admin to join their Facility Solutions team. The role involves PO management, invoice processing, and conducting new hire safety orientations. Candidates should have a minimum Grade-12 education and 3-5 years of project experience. Advanced MS Excel skills and strong communication abilities are essential. The position is office-based with opportunities for travel to project sites in Alberta. Only shortlisted applicants will be contacted, with preference for Indigenous candidates.

Qualifications

• Minimum Grade-12 or above with solid experience in finance/administration.
• 3-5 years of project experience required.
• Advanced knowledge in MS Excel is essential.

Responsibilities

• PO management - creating and receiving POs, creating monthly invoices.
• Verify and process invoices for accounts payable.
• Conduct and manage new hire safety orientation.

Skills

Advanced knowledge in MS Excel

Excellent written and oral communication skills

Ability to multi-task and handle high volume of work

Education

Minimum Grade-12

3-5 years of Project experience

Tools

Microsoft Office Suite

Job description

Job Description

Who We Are: ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description

ATCO Frontec is seeking a Bookkeeper/Admin to join our ATCO Facility Solutions team in Calgary, AB. This role requires 5 days/week work from office Mon-Fri (08:00AM-4:30PM). The Bookkeeper is responsible for PO management, invoices, conducting New Hire Safety Orientation, while supporting with other admin duties as assigned.

Where We Work and Live

This position is based in our Calgary head office and will have the opportunity to travel to our project locations.

Responsibilities

• PO management - creating POs, receiving against POs, creating monthly invoices
• Verifies and posts purchase invoices and debit notes, if any; sees to it that the entries have correct accounts and department codes, correct information and correct amounts
• Verify and process invoices for accounts payable
• Reconcile expenses
• Conduct and manage new hire safety orientation
• Booking and tracking required safety training for team members
• Entering time for hourly employees
• Prepare monthly meeting minutes
• Assists/prepares reports as requested
• Assign Work orders to Technician
• Download service report from CMMS/Received by contractor and upload it to SharePoint
• Coordination of notice of service disruption to the client.
• Booking a contractor for various services, coordinate with site team and issuing a Purchase Order
• Other duties as assigned.

Qualifications

• Minimum Grade-12 or above with solid experience in finance/administration would be considered an asset.
• The successful candidate should hold 3-5 years of Project experience in a similar role
• Advanced knowledge in MS Excel. And working knowledge and experience using other Microsoft Office suite apps (i.e. Word, PowerPoint, Visio, Outlook)
• Must have the ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
• AB Class 5 Driving license required and willing to travel for work when needed to various sites in Alberta.
• Ability to work under minimum supervision
• Excellent written and oral communication skills

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted, with preference for Indigenous candidates.

Final candidates will be required to undergo a Security Clearance Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.