Bilingual Executive Assistant (Contract)

WSP USA; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm is seeking an Executive Assistant to provide dedicated support to the Vice-President and ensure seamless operational practices. With at least five years of experience in a similar role, the ideal candidate will excel in managing complex schedules and communications. This position is based in Ontario's Greater Toronto Area or in Montreal/Laval, and offers a hybrid work model as part of a dynamic and inclusive workplace culture.

Benefits

Attractive pay

Flexible work options

Comprehensive employee-focused benefits

Wellness platform

Qualifications

• Five years of proven experience supporting an Executive or team of Managers.
• Ability to deliver high-caliber work with attention to detail.
• Resourceful with strong problem-solving abilities.

Responsibilities

• Provide direct executive support to the Vice-President and Directors.
• Manage complex schedules and orchestrate meetings.
• Prepare expense reports and coordinate business travels.
• Support operational tasks and manage communications.

Skills

Excellent verbal and written communication in both English and French

Advanced proficiency in Microsoft Office

Strong organizational skills

Ability to multitask and prioritize

Strong interpersonal skills

Education

Post-secondary diploma in business administration or related discipline

Tools

SharePoint

Power BI

Outlook management skills

Job description

The Opportunity:

Our Resources subsector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. Over the decades, we have developed a wide range of services, including economic studies, project management, detailed design, procurement, site management, commissioning and industrial programming. This division provides a full range of services to industrial and mining projects, including all services offered in the field of engineering from conceptual and feasibility studies to complete detailed engineering in EPCM, to the closure and dismantling of mine sites. Our experts work together to offer our clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

Join Our Resources Team as an Executive Assistant!

Are you ready to make an impact at the heart of our leadership team? We’re looking for a highly skilled and proactive Executive Assistant to support our Vice-President and drive operational excellence. In this pivotal role, you’ll be the go-to expert for managing complex schedules, orchestrating meetings, and ensuring seamless communication across the business. Your ability to anticipate needs, juggle priorities, and deliver with precision will set you apart. We’re seeking someone who thrives in a fast-paced environment, brings exceptional organizational and coordination skills, and communicates with confidence and professionalism. If you’re passionate about leveraging the latest tools and best practices in executive support, this is your opportunity to shine and grow with us! This position will be located out of one of our GTA offices based in Ontario OR in our Montreal or Laval offices in Quebec. [Note, this is a 12month contract]

Be involved in projects with our Resources Team and be a part of a growing organization that meets our client’s objectives and solves their challenges!

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• You will provide direct executive support to the Vice-President and his Directors including but not limited to:
• Coordination of daily activities;
• Managing calendars, schedules and meetings;
• Arranging and managing business travels;
• Preparing expense reports and timesheets;
• Coordinating and managing communications;
• Preparing and distributing meeting minutes;
• Preparing business overview and client presentations;
• Supporting the management of operational tasks and initiatives;
• Supporting the preparation and management of business plans;
• Coordinating and leading strategic initiatives (e.g., employee engagement);
• Supporting change management, including implementation of new tools and policies;
• Managing and coordinating sector events and organize internal social functions as required;
• Liaising with corporate departments on various initiatives such as marketing and human resources;
• Assisting with other duties as assigned/required.

What you’ll bring to WSP:

• Post-secondary diploma in business administration or a related discipline preferable;
• At least Five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Excellent verbal and written communication in both English and French;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook management skills;
• Ability to multitask, prioritize and effectively meet deadlines;
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
• Strong organizational skills with demonstrated ability to work with minimal supervision;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;
• The ability to adapt to changing situations and handle unexpected challenges;
• Be resourceful and with an ability to find solutions independently is highly valued;
• Strong interpersonal skills.

#LI-Hybrid

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)